{"id":2437,"date":"2023-01-05T11:28:41","date_gmt":"2023-01-05T11:28:41","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=2437"},"modified":"2023-01-10T05:58:06","modified_gmt":"2023-01-10T05:58:06","slug":"fix-outlook-data-file-has-reached-the-maximum-size","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/fix-outlook-data-file-has-reached-the-maximum-size\/","title":{"rendered":"Outlook data file has reached the maximum size \u2013 Resolve the error"},"content":{"rendered":"<p>If you are an Outlook user, you may probably face Outlook file has reached the maximum size issue. In this article, we will look at this problem and the solutions to deal with it.<br \/>\nOutlook data file, Personal Storage Table (.pst) holds a copy of email items with attachments on the local system. As you receive &amp; send more emails, the PST file size becomes larger.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/compressdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<p>Although Unicode PST can increase as large as 50 GB in MS Outlook 2021, 2019, 2016, and 2013. For preventing PST file corruption and to ensure smooth performance, administrators set a maximum outlook PST file size limit through manually or Group Policy.<\/p>\n<p>When the PST file size exceeds this limit, PST file can\u2019t store more email items and Outlook displays errors like \u2018Outlook file has reached its maximum size.\u2019<\/p>\n<p>In this guide, we will look at the solutions to resolve this error message. You can simply increase the default PST file limit or remove unwanted email items to create space to receive new emails.<\/p>\n<h2>Solutions to deal with Outlook data file has reached its maximum size<\/h2>\n<p>Below discussed methods will help you to resolve the issue of Outlook file maximum size issue.<\/p>\n<h3>Method 1. Archive Old Items<\/h3>\n<p>Archiving <a href=\"https:\/\/www.softaken.com\/kb\/methods-to-reduce-the-size-of-outlook-mailbox\">reduces the size of Outlook PST mailbox<\/a> . It enables saving old email items to a new Outlook PST file with it&#8217;s attachments. This option is useful to backup old email items &amp; to make space in PST file for new items.<\/p>\n<ul>\n<li>Open MS Outlook. Go to File \u2013 Info \u2013 <strong>Cleanup Tools<\/strong> \u2013 <strong>Archive<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2444 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.1-2.png\" alt=\"compress Outlook PST 1.1\" width=\"635\" height=\"407\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.1-2.png 635w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.1-2-300x192.png 300w\" sizes=\"auto, (max-width: 635px) 100vw, 635px\" \/><\/p>\n<ul>\n<li>Pick the mail folder from which you need to archive old email items and pick the date to <strong>Archive items older than<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2445 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.2-1.png\" alt=\"Compress Outlook PST files 1.2\" width=\"325\" height=\"381\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.2-1.png 325w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/1.2-1-256x300.png 256w\" sizes=\"auto, (max-width: 325px) 100vw, 325px\" \/><\/p>\n<ul>\n<li>Hit the <strong>Browse<\/strong> button to save the location where new data will be stored in new PST file.<\/li>\n<li>Press <strong>OK<\/strong> button.<\/li>\n<\/ul>\n<p>This will begin archiving emails sent or received before the specified date and save all of them in new PST file. In this way, all email items will remain accessible in Outlook. However, they can\u2019t be accessed from Outlook web.<\/p>\n<p>This will reduce PST file size and resolve and help you to resolve the issue &amp; make space for new email items.<\/p>\n<p>Alternatively, you can use Import\/Export feature of Outlook to save all email folders from to a PST backup file &amp; then delete items from Outlook to reduce .pst file size.<\/p>\n<h3>Method 2. Save Attachments to a new folder<\/h3>\n<p>Attachments make PST file size big. If you send or receive emails with attachments, this will make PST file grow larger and exceed the limit which leads to this error message.<br \/>\nTo expand the Outlook PST file&#8217;s storage, you can find attachments with emails and save them in local folder, or external drive. After attachments the saving, you can delete them from emails and can reduce the size of PST file.<\/p>\n<ul>\n<li>In Outlook, hit the filter below the search bar.<\/li>\n<li>From- the options available, hit Size to sort emails as per size.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2446 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.1-1.png\" alt=\"Compress Outlook PST files 2.1\" width=\"395\" height=\"417\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.1-1.png 395w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.1-1-284x300.png 284w\" sizes=\"auto, (max-width: 395px) 100vw, 395px\" \/><\/p>\n<ul>\n<li>Emails are listed in decreasing order by Hit, Largest.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2448 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.2-1.png\" alt=\"compress Outlook PST file 2.2\" width=\"564\" height=\"284\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.2-1.png 564w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.2-1-300x151.png 300w\" sizes=\"auto, (max-width: 564px) 100vw, 564px\" \/><\/p>\n<ul>\n<li>You can open emails individually and save attachments to local system using <strong>Save all attachments<\/strong>\u2026 option.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2449 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.3-1.png\" alt=\"compress outlook pst file 2.3\" width=\"694\" height=\"498\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.3-1.png 694w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/2.3-1-300x215.png 300w\" sizes=\"auto, (max-width: 694px) 100vw, 694px\" \/><\/p>\n<ul>\n<li>Right-click on the attachments and pick \u2018<strong>Remove attachment<\/strong>\u2019 to delete attachments from emails.<\/li>\n<li>You can delete the email items if you don\u2019t want them.<\/li>\n<\/ul>\n<h3>Method 3. Increase size limit for PST file<\/h3>\n<ul>\n<li>Instead of reducing PST file size, you might raise it to eliminate the error message &#8220;Outlook data file surpassed the maximum size.&#8221; This sophisticated solution entails changing registry keys. If you&#8217;ve never modified registry keys, we don&#8217;t advise using this method because even a small error could result in a system issue and the need to reinstall Windows.<\/li>\n<li>Close Outlook and Open Run window by pressing <strong>Win + R keys<\/strong> together<\/li>\n<li>Now, type <strong>Regedit<\/strong> and press <strong>OK<\/strong> or press Enter key.<\/li>\n<li>This will open <strong>Registry editor<\/strong> window.<\/li>\n<li>Based on the version of Outlook, go to the locations in <strong>Registry window<\/strong>.<\/li>\n<li>Search for <strong>PST file<\/strong> and if it does not exist, right-click on <strong>Outlook<\/strong> key and pick <strong>New key<\/strong>. Now, name this key PST.<\/li>\n<li>Right-click the PST key and select <strong>New &#8211; DWORD<\/strong> (32-bit value). <strong>MaxLargeFileSize<\/strong> and <strong>WarnLargeFileSize<\/strong> are two settings you should create.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2450 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.1.png\" alt=\"Compress Outlook PST files 3.1\" width=\"770\" height=\"196\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.1.png 770w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.1-300x76.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.1-768x195.png 768w\" sizes=\"auto, (max-width: 770px) 100vw, 770px\" \/><\/p>\n<ul>\n<li><strong>Double-click<\/strong> on <strong>MaxLargeFileSize<\/strong> and provide the <strong>decimal value<\/strong>:<br \/>\n&#8211; 51,200 for 50 GB or 40960 for 40 GB. Convert GB to MB and enter the MB value and press <strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2451 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.2.png\" alt=\"compress outlook pst file 3.2\" width=\"331\" height=\"199\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.2.png 331w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.2-300x180.png 300w\" sizes=\"auto, (max-width: 331px) 100vw, 331px\" \/><\/p>\n<p>&#8211;\u00a0 Similarly, add <strong>WarnLargeFileSize<\/strong> decimal value (90-95%) than <strong>MaxLargeFileSize<\/strong>. Then, Press <strong>OK<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2452 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.3.png\" alt=\"compress outlook pst file 3.3\" width=\"331\" height=\"199\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.3.png 331w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/3.3-300x180.png 300w\" sizes=\"auto, (max-width: 331px) 100vw, 331px\" \/><\/p>\n<ul>\n<li>Once you update it, close the Registry editor window and open MS Outlook. You will see the error you were facing has been gone now.<\/li>\n<\/ul>\n<h3>Method 4. Compressing Outlook data file (.pst)<\/h3>\n<p>Outlook offers an option to <a href=\"https:\/\/www.softaken.com\/guide\/how-to-compact-pst-file-without-opening-outlook\/\">compact the Outlook PST file<\/a>. This will remove white space or space left by deleted mail items. By compressing Outlook PST file, one can get rid of this error \u2018Outlook file has reached the maximum size limit.\u2019<br \/>\nYou can either manually compress Outlook data file or by using third-party tool. Let us understand both ways.<br \/>\nManually compact Outlook PST file:<\/p>\n<ul>\n<li>\u00a0In Outlook, open<strong> Account Settings<\/strong><\/li>\n<li>Hit <strong>Data Files<\/strong> option and choose the PST file linked with your email profile<\/li>\n<li>Go to <strong>Settings<\/strong> and then on <strong>Advanced<\/strong><\/li>\n<li>Hit <strong>Outlook data file<\/strong> settings option<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2453 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/4.1.png\" alt=\"compress outlook pst file 4.1\" width=\"358\" height=\"358\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/4.1.png 358w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/4.1-300x300.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/4.1-150x150.png 150w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/4.1-120x120.png 120w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/p>\n<ul>\n<li>Hit the<strong> Compact Now<\/strong> button<\/li>\n<\/ul>\n<h2>Automated Solution to Fix Outlook Data File has reached the maximum size<\/h2>\n<p>Or, you can do this using third-party tool Softaken <a href=\"https:\/\/www.softaken.com\/compress-pst-pro\">Compress Outlook PST file Tool<\/a>. This is an advanced and highly safe method to compress multiple PST files together. It will remove unused space, junk space, unused cache, and remove, save &amp; compress attachments to make PST file size smaller.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-compress-pst-pro\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3>Detailed working process of the software:<\/h3>\n<ul>\n<li>Initially, launch the recommended program to reduce Outlook PST file size.<\/li>\n<li>Add Outlook PST file(s) that you want to compress.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2438 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compact-pst.-1png.png\" alt=\"compact-pst.-1png\" width=\"573\" height=\"370\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compact-pst.-1png.png 573w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compact-pst.-1png-300x194.png 300w\" sizes=\"auto, (max-width: 573px) 100vw, 573px\" \/><\/p>\n<ul>\n<li>Select the path for the resultant file.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2439 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-outlook-pst-2.png\" alt=\"compress-outlook-pst-2\" width=\"573\" height=\"370\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-outlook-pst-2.png 573w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-outlook-pst-2-300x194.png 300w\" sizes=\"auto, (max-width: 573px) 100vw, 573px\" \/><\/p>\n<ul>\n<li>Pick options from the \u2018Compress Now\u2019 window.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2440 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-pst-pro.-3png.png\" alt=\"compress-pst-pro.-3png\" width=\"573\" height=\"370\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-pst-pro.-3png.png 573w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/01\/compress-pst-pro.-3png-300x194.png 300w\" sizes=\"auto, (max-width: 573px) 100vw, 573px\" \/><\/p>\n<ul>\n<li>Hit the Start button to commence compressing the added PST files.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> Evaluate the software by installing the freeware version before you pay for it.<\/p>\n<h4>Conclusion<\/h4>\n<p>By following the explained solutions, you can resolve the error message \u2018Outlook data file has reached the maximum size.\u2019 You can either reduce or increase PST file size limit. However, we recommend to go for third-party tool that will provide you an instant &amp; safe result without any damage to the original data of Outlook PST file.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are an Outlook user, you may probably face Outlook file has reached the maximum size issue. In this article, we will look at this problem and the solutions to deal with it. Outlook data file, Personal Storage Table (.pst) holds a copy of email items with attachments on the local system. As you [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":2457,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[26,56],"tags":[],"class_list":["post-2437","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-compress-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How do I fix the outlook data file has reached the maximum size?<\/title>\n<meta name=\"description\" content=\"This post has provided the best ways to resolve \u2018Outlook data file has reached the maximum size\u2019 error. 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