{"id":2801,"date":"2023-05-09T12:08:18","date_gmt":"2023-05-09T12:08:18","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=2801"},"modified":"2023-05-09T12:08:18","modified_gmt":"2023-05-09T12:08:18","slug":"remove-duplicates-emails-contacts-calendars-from-outlook-pst-files","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/remove-duplicates-emails-contacts-calendars-from-outlook-pst-files\/","title":{"rendered":"How to Remove Duplicates Emails, Contacts, Calendars from Outlook PST files?"},"content":{"rendered":"<p><strong>Summary:<\/strong>\u00a0Are you looking for ways to extract unnecessary or duplicate emails, contacts, calendars, journals, and other properties from an Outlook PST file? If so, you have hit the right link. The article provides you with an ultimate guide to getting rid of unused items from Outlook PST files.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/pstduplicatedemo.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<p>A PST file consists of emails, contacts, notes, journals, calendars, events, and many other databases. The Unicode file format can hold up to 50GB of data. If you exceed the limit of a PST file, it can become inaccessible. Therefore, the best practice is to remove unused or duplicate emails, contacts, calendars, and other databases. An oversized PST file is one of the biggest issues. Users often increase the file size beyond its limit unknowingly or knowingly.<\/p>\n<h2>\u00a0Reasons for Large PST Files<\/h2>\n<p>There are various reasons why a PST file becomes heavy or oversized.<\/p>\n<ul>\n<li>The foremost reason is the duplicated items. As a regular user of Outlook, you may encounter data duplicate problems. It may be because of incorrect settings, user errors, poor internet connection, and technical problems.<\/li>\n<li>Sometimes, duplicate contacts can increase the file size. When you try to copy and transfer contacts, the duplicate contact issue can arise.<\/li>\n<li>When you copy and import contacts, duplicate contacts appear.<\/li>\n<li>If you send emails and the settings allow you to keep a copy of emails, you may end up with large PST files.<\/li>\n<li>If you are operating Outlook on your desktop and mobile device, synchronization issues can appear. Thus, duplicate problems can increase the file size.<\/li>\n<li>Spam emails can increase the file size. If you receive a spam email, take quick action to delete the email to avoid data clutter and the large file issue.<\/li>\n<li>Sometimes, attachments of emails play a significant role in increasing the file size.<\/li>\n<\/ul>\n<p>Here are the Measures to <a href=\"https:\/\/www.softaken.com\/kb\/methods-to-reduce-the-size-of-outlook-mailbox\">reduce the file size of Outlook PST file<\/a>.<\/p>\n<h3>Method 1: Confirm Only One Instance is Activated While Managing Duplicate Emails<\/h3>\n<ol>\n<li>Take the cursor on the taskbar, right-click here and then hit\u00a0<strong>Start Task Manager<\/strong>.<\/li>\n<li>Hit <strong>Processes<\/strong> and then the <strong>Image Name<\/strong> It will process alphabetically. You hold only one\u00a0<strong>Outlook.exe<\/strong>. If you have more than one, duplicate problem can arise.<\/li>\n<li>Right-click on\u00a0<strong>exe<\/strong>listings and select the\u00a0<strong>End Task<\/strong> option.<\/li>\n<li>In the end, press\u00a0<strong>Yes<\/strong><\/li>\n<\/ol>\n<h3>Method 2: Remove Duplicate Messages on the Server<\/h3>\n<ol>\n<li>For this, access MS Outlook and go to your account.<\/li>\n<li>Hit the \u201c<strong>Tools<\/strong>\u201d menu and then \u201c<strong>Email Accounts<\/strong>.\u201d<\/li>\n<li>Press \u201c<strong>View or Change Existing Email Accounts<\/strong>\u201d and then \u201c<strong>Next<\/strong>\u201d.<\/li>\n<li>Choose your email account and press the \u201c<strong>Change<\/strong>\u201d tab.<\/li>\n<li>Hit the \u201c<strong>More Settings<\/strong>\u201d tab and then the \u201c<strong>Advanced<\/strong>\u201d tab.<\/li>\n<li>Now press the \u201cLeave a copy of messages on the server\u201d option<\/li>\n<li>Ok<\/li>\n<\/ol>\n<h3>Method 3: Create Two POP3 Accounts to Get Rid of Duplicates<\/h3>\n<ul>\n<li>Access MS Outlook.<\/li>\n<li>Go to the \u201c<strong>Tools<\/strong>\u201d menu.<\/li>\n<li>\u00a0From there, hit the \u201c<strong>Send\/Receive Settings<\/strong>\u201d option &gt;\u201c<strong>Define Send\/Receive Groups<\/strong>\u201d.<\/li>\n<li>Hit the button twice to see the account<\/li>\n<li>Open your one profile and uncheck the \u201c<strong>Receive mail items<\/strong>\u201d option<\/li>\n<\/ul>\n<h2>Method 4: Automated Solution to Delete Duplicates From PST<\/h2>\n<p>There are various options available online. All of them are not reliable to consider. Your PST file holds a number of important databases. You don\u2019t want to lose any of them. Therefore, we have picked you one of the best rated applications to resize a PST file by removing duplicates from it.<\/p>\n<h3>Softaken PST Duplicate Remover<\/h3>\n<p>Softaken <a href=\"https:\/\/www.softaken.com\/pst-duplicate-remover\">PST Duplicate Remover<\/a> is one of the best applications to use on your Windows system. The advanced application can remove duplicates from specific category of a\u00a0 PST file to provide you custom results.<\/p>\n<h3>Below are the Significant features of the App-<\/h3>\n<ul>\n<li>The app removes duplicates from single or multiple PST files.<\/li>\n<li>It supports to remove duplicates from ANSI and Unicode PST files.<\/li>\n<li>A self-dependent application, doesn\u2019t require installation of MS Outlook for conversion.<\/li>\n<li>Custom duplicate removal facility where users can remove duplicates from specific PST folders- Mail, Notes, Contacts, Journals, Calendars, and Tasks.<\/li>\n<li>Users can also select to remove duplicates from one mailbox or more than one. It categorizes removal of duplicates across PST files or duplicate items within the folder.<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-pst-duplicate-remover\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3>Steps to Run the Program<\/h3>\n<ul>\n<li>Download and launch the program<\/li>\n<li>\u00a0Select single\/multiple PST\/OST File or Select Folder Having PST\/OST Files, after that hit the Browse tab to select files locally.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/pstduplicate\/browse-pst.png\" \/><\/p>\n<ul>\n<li>Check the file from which you want to remove duplicates and press Next<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/pstduplicate\/select-pst-items.png\" \/><\/p>\n<ul>\n<li>Select the Duplicate Type, as you can see in the option<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/pstduplicate\/duplicate-removing-options.png\" \/><\/p>\n<ul>\n<li>Press the Browse tab and select local location to save the PST file<\/li>\n<li>Press the <a href=\"https:\/\/www.softaken.com\/blog\/remove-duplicate-emails-from-outlook-pst\">Remove Duplicate Emails<\/a> button to compete the process<\/li>\n<\/ul>\n<h4>Conclusion<\/h4>\n<p>Overall, removal of duplicates is one of the best ways to reduce PST file size. You can remove duplicates manually or with the help of an automated tool. The given automated tool has a free trial version to download and try.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary:\u00a0Are you looking for ways to extract unnecessary or duplicate emails, contacts, calendars, journals, and other properties from an Outlook PST file? If so, you have hit the right link. The article provides you with an ultimate guide to getting rid of unused items from Outlook PST files. A PST file consists of emails, contacts, [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":2803,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[26,91],"tags":[],"class_list":["post-2801","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-pst-duplicate-remover"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>4 Ways To Remove Duplicates Emails, Contacts, Calendars from Outlook PST<\/title>\n<meta name=\"description\" content=\"Get 4 methods to instant solution to Remove Duplicates Emails, Contacts, Calendars from Outlook PST files which PST Duplicate Remover is the best one\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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