{"id":2979,"date":"2023-08-09T10:23:19","date_gmt":"2023-08-09T10:23:19","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=2979"},"modified":"2024-12-19T05:14:24","modified_gmt":"2024-12-19T05:14:24","slug":"fix-exchange-ost-file-reached-maximum-size","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/fix-exchange-ost-file-reached-maximum-size\/","title":{"rendered":"How Do I Fix &#8220;Exchange OST file Reached Maximum size?"},"content":{"rendered":"<p><strong>Summary<\/strong>: You cannot stretch a thing beyond its limit. When it comes to file format, every file format has a maximum size limit. If the file size crosses the threshold limit, the file can become inaccessible. The same case is with OST files. The article provides you with solutions to deal with OST file size issue in Windows Outlook.<\/p>\n<p>OST or Offline Storage Table is a replica of the mailbox on your Exchange Server account that saves data offline. OST comes with a remarkable feature. It allows users to work offline in the server down situation. As the server connection re-establishes, OST automatically syncs the changes on the Exchange Server.<\/p>\n<blockquote><p><em>Various solution are possible to recover corrupted or damaged OST files due to oversized but the third tool Softaken <a href=\"https:\/\/www.softaken.com\/ost-recovery\">OST Recovery<\/a> is the one of the safest and easiest methods to resolves Oversized Outlook data files OST &#8221; problem.\u00a0<\/em><\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/ostfileexporterdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a> <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-ost-file-exporter\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<\/blockquote>\n<p>A large OST file holds multiple important databases. It holds emails, contacts, notes, and various elements. Therefore, you cannot take the chance of losing OST file quality by increasing the size. An oversized OST file can corrupt. If the corrupted depth is deeper, an OST file can become inaccessible. It can also impact the size of your Outlook files.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2985 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/OST-File-Has-Reached-The-Maximum-Size.webp\" alt=\"Exchange OST file Reached Maximum size\" width=\"1005\" height=\"125\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/OST-File-Has-Reached-The-Maximum-Size.webp 1005w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/OST-File-Has-Reached-The-Maximum-Size-300x37.webp 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/OST-File-Has-Reached-The-Maximum-Size-768x96.webp 768w\" sizes=\"auto, (max-width: 1005px) 100vw, 1005px\" \/><\/p>\n<p>If the file size has reached the maximum, you can delete some items to fix the size issue.<\/p>\n<h2>Fixing &#8220;Exchange OST file Reached Maximum size&#8221; Free<\/h2>\n<p>You can ask your Exchange Admin to increase the\u00a0<strong>mailbox size limit<\/strong>. If the file size limit can increase to the new threshold limit, the same problem can arise once again.<\/p>\n<p>In this situation, if you have measures to control the OST file size, you don\u2019t need to worry about the file size criteria. Here we have shared the ways to fix the errors.<\/p>\n<h3>Method 1: Compacting the OST File<\/h3>\n<p>Outlook offers the option to <a href=\"https:\/\/www.softaken.com\/guide\/how-to-compact-pst-file-without-opening-outlook\/\">compact the PST<\/a> and OST files. It is an effective ways to reduce the size of an OST file. Here are the steps to follow:<\/p>\n<ul>\n<li>Deleted unwanted and junk emails, empty the deleted folder.<\/li>\n<li>Hit the\u00a0<strong>File tab &gt; Account Settings\u00a0&gt; Account Settings.<\/strong><\/li>\n<li>In the\u00a0<strong>Data Files<\/strong>, choose the desired OST file that you wish to compact.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2987 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-2png.png\" alt=\"\" width=\"345\" height=\"425\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-2png.png 345w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-2png-244x300.png 244w\" sizes=\"auto, (max-width: 345px) 100vw, 345px\" \/><\/p>\n<ul>\n<li>Hit\u00a0<strong>Settings, then\u00a0Advanced\u00a0&gt;\u00a0Outlook Data File Settings\u2026<\/strong><\/li>\n<\/ul>\n<ul>\n<li>Hit the<strong>\u00a0Compact Now\u00a0tab <\/strong>and then <strong>OK<\/strong>.<\/li>\n<\/ul>\n<p>It may compress the OST file to an extent and the oversized file size issue can fix.<\/p>\n<h3>Method 2: Cleaning the Mailbox<\/h3>\n<p>There is another way to fix the size issue for a long time. Here, you can choose the clean up your mailbox option. In this method, you delete older emails. Here are the steps to follow.<\/p>\n<ul>\n<li>In your Outlook, navigate the\u00a0<strong>File menu &gt;\u00a0Info<\/strong>\u00a0and hit the\u00a0<strong>Cleanup Tools<\/strong>\u00a0box which is near the\u00a0<strong>Mailbox Cleanup <\/strong>as you can see in the image.<\/li>\n<\/ul>\n<ul>\n<li>After that, hit the\u00a0<strong>Mailbox Cleanup\u2026<\/strong>\u00a0option.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2990 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-5.png\" alt=\"Exchange OST file Reached Maximum size-5\" width=\"776\" height=\"326\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-5.png 776w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-5-300x126.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-5-768x323.png 768w\" sizes=\"auto, (max-width: 776px) 100vw, 776px\" \/><\/p>\n<ul>\n<li>To see the mailbox size of your OST file hit the \u2018<strong>View Mailbox Size\u2026<\/strong>\u2019 button on the server.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2993 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-.png\" alt=\"Exchange OST file Reached Maximum size-\" width=\"410\" height=\"362\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-.png 410w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size--300x265.png 300w\" sizes=\"auto, (max-width: 410px) 100vw, 410px\" \/><\/p>\n<ul>\n<li>Direct the tool for the number of days old emails you want to remove to compact the OST and mailbox on the server.<\/li>\n<li>You can encounter large items<strong> which could be larger than<\/strong> the\u00a0<strong>Empty Deleted Items\u00a0folder<\/strong>,\u00a0<strong>View Deleted Items Size<\/strong>,\u00a0<strong>View Conflicts Size<\/strong>, or\u00a0<strong>Empty Conflicts<\/strong>.<\/li>\n<\/ul>\n<p>You can downloads the attachments of large emails and delete them from your OST file.<\/p>\n<h3>Method 3: Inactivate Shared Folder Synchronization<\/h3>\n<p>Do you know shared folders can increase the file size of OST to a greater extent and impact the speed of Outlook? Therefore, disabling the shared folder synchronization is one of the best practices. Here are the steps to follow:<\/p>\n<p>In the Outlook, click on the\u00a0<strong>File menu &gt; Account Settings\u00a0&gt; Account Settings.<\/strong><\/p>\n<ul>\n<li>Hit the\u00a0<strong>Data Files<\/strong>\u00a0tab, choose the desired OST file..<\/li>\n<li>After that navigate\u00a0<strong>Settings &gt;\u00a0Advanced\u00a0&gt;\u00a0Outlook Data File Settings\u2026<\/strong><\/li>\n<li>Here, you uncheck the\u00a0<strong>Download Shared Folders<\/strong>\u00a0option and hit <strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2992 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-7.png\" alt=\"Exchange OST file Reached Maximum size-7\" width=\"345\" height=\"425\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-7.png 345w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/08\/Exchange-OST-file-Reached-Maximum-size-7-244x300.png 244w\" sizes=\"auto, (max-width: 345px) 100vw, 345px\" \/><\/p>\n<ul>\n<li>Restart Outlook to enable the function you have activated.<\/li>\n<\/ul>\n<h3>Method 4: Adjusting \u2018Mail to Keep Offline\u2019 Function<\/h3>\n<p>Do you know you can control the item synchronization with local OST files? Outlook lets you control on how much items you wish to collect to a local OST file. This method is\u00a0<strong>Mail to keep offline <\/strong>method. You can access this option on the\u00a0<strong>Server Settings<\/strong>\u00a0dialog box in the latest Outlook versions, including 2010, 2013, 2016, 2019, and 2021. Here you decide how many items you want to keep offline. It helps you to reduce the file size significantly. Follow the given steps.<\/p>\n<ul>\n<li>Access Outlook and navigate the\u00a0<strong>File menu &gt; Info &gt; Account Settings &gt; Account Settings\u2026<\/strong><\/li>\n<li>Select the account and hit\u00a0<strong>Change<\/strong>.<\/li>\n<li>Adjust the\u00a0<strong>Mail to keep offline\u00a0<\/strong>slider.<\/li>\n<\/ul>\n<p>Here you set the synchronization by year such as 2 years or 3 years. If you receive emails frequently and become an active user of Outlook, set the synchronization for minimum years. The practice can reduce the file size of OST significantly.<\/p>\n<h3>Method 5: Using Registry Key to Reduce OST File Size<\/h3>\n<p>Do you know without removing older emails and attachments you can reduce the file size of an OST file. Here you can use registry key to reconfigure the OST file size limits. In other words, change the registry key\u2019s entries and values to reduce the file size. Outlook offers four registry keys that you can edit to increase the limit of OST files.<\/p>\n<ul>\n<li><strong>MaxLargeFileSize<\/strong>\u00a0and\u00a0<strong>WarnLargeFileSize:- <\/strong>If your file size limit is only 20 GB, you can us the key to increase the size limit up to 50 GB for Outlook 2010 and later versions. It also works for Outlook 2007 and 2003 versions.<\/li>\n<li><strong>MaxFileSize<\/strong>\u00a0and\u00a0<strong>WarnFileSize:- <\/strong>It is for ANSI version of OST to increase the limit. Here the default limit of ANSI and Unicode versions of Outlook is set automatically.<\/li>\n<\/ul>\n<h4>Check the Table below for Outlook 2010, 2013, 2016<\/h4>\n<table width=\"0\">\n<thead>\n<tr>\n<td>Name<\/td>\n<td>Valid Data Range<\/td>\n<td>Default<\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>MaxFileSize<\/td>\n<td>0x001F4400 \u2013 0x7C004400<\/td>\n<td>0\u00d77BB04400 2,075,149,312(1.933 GB)<\/td>\n<\/tr>\n<tr>\n<td>WarnFileSize<\/td>\n<td>0\u00d700042400 \u20130\u00d77C004400<\/td>\n<td>0\u00d774404400 1,950,368,768 (1.816 GB)<\/td>\n<\/tr>\n<tr>\n<td>MaxLargeFileSize<\/td>\n<td>0\u00d700000001 \u20130\u00d70000C800<\/td>\n<td>0\u00d70000C800 51,200 (50 GB)<\/td>\n<\/tr>\n<tr>\n<td>WarnLargeFileSize<\/td>\n<td>0\u00d700000000 \u20130\u00d70000BE00<\/td>\n<td>0\u00d70000BE00 48,640 (47.5 GB)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Method 6: Transporting OST files to PST or Archiving Data<\/h3>\n<p>Do you know you can archive OST file data to PST file format? In this solution, you don\u2019t have to delete any emails. You can share the required OST file data to PST to reduce the size burden of OST files when your Exchange OST file Reached Maximum size.<\/p>\n<ul>\n<li>Access Outlook 2013 version, navigate the\u00a0<strong>File menu &gt; Cleanup Tools &gt; Archive.\u00a0<\/strong>For Outlook 2016 and 2019, navigate the\u00a0<strong>File menu &gt; Info &gt; Tools &gt; Clean up old items<\/strong><\/li>\n<li>After this, choose the <strong>Archive this folder and all subfolders<\/strong>\u00a0option<\/li>\n<li>Now, select the required folder that you want to archive.<\/li>\n<li>After that, select the \u2018<strong>Archive items older than:<\/strong>\u2019 date<\/li>\n<li>Hit the\u00a0<strong>Browse\u00a0tab <\/strong>to provide output location and hit\u00a0<strong>OK<\/strong><\/li>\n<\/ul>\n<p>There is one more method of archiving data. You can create a folder in Outlook to move the required data of OST to the folder. After that, follow the above methods to archive the folder. It can reduce the file size.<\/p>\n<h3>Method 7- Direct Fix &#8220;Outlook Data File Reached the Maximum size&#8221;<\/h3>\n<p>Archiving is one of the best alternatives to reduce the OST file size. If the above manual method seems time consuming, you can consider a third application to move OST files to PST.<\/p>\n<p>It is direct Solution to Fix Outlook Data File OST Reached the Maximum size&#8221;one of the best alternatives to archive Mailbox<span style=\"font-size: 1rem;\">\u00a0data without much effort but with complete accuracy. The Softaken <\/span><a style=\"font-size: 1rem;\" href=\"https:\/\/www.softaken.com\/ost-to-pst-converter\">Exchnage OST to PST Converter<\/a><span style=\"font-size: 1rem;\"> Tool scans and repairs corrupted, damaged, orphaned or inaccessible OST files before conversion.<\/span><\/p>\n<p>The advanced application offers custom conversion of OST to Outlook PST. It is a lightweight and easy to use app and large Sized OST File can scan and upload for conversion without error.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-ost-file-exporter\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3>Steps to Export OST files to Outlook PST<\/h3>\n<ul>\n<li>Download and launch the application<\/li>\n<li>Click on the filtration tab such as File Mode or Folder Mode and then Browse to upload OST files<\/li>\n<li>Get the preview of the selective OST files and deselect the folders that you don\u2019t want to export<\/li>\n<li>Choose the file format \u201cConvert to PST\u201d<\/li>\n<li>Select the \u201cBrowse\u201d button and choose the output destination<\/li>\n<li>Press the Convert button to accomplish the goal<\/li>\n<\/ul>\n<h4>Final Words<\/h4>\n<p>You can resolves this issues &#8220;Outlook data file OST Reached Maximum size&#8221; by reduce an OST file size in multiple ways. You can share with us on the comment box about the solution that is helpful for you to reduce the file size of OST effectively.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: You cannot stretch a thing beyond its limit. When it comes to file format, every file format has a maximum size limit. If the file size crosses the threshold limit, the file can become inaccessible. The same case is with OST files. The article provides you with solutions to deal with OST file size [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":2995,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[26,40],"tags":[],"class_list":["post-2979","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-ost-file-exporter"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>7 Methods to Fix &quot;Exchange OST file Reached Maximum size&quot;<\/title>\n<meta name=\"description\" content=\"Learn this post to Fix &quot;Exchange OST file Reached Maximum size&quot; by free and automated tool and Resolve Outlook data files Reached Maximum size\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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