{"id":3261,"date":"2023-11-27T12:32:06","date_gmt":"2023-11-27T12:32:06","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=3261"},"modified":"2023-11-27T12:32:06","modified_gmt":"2023-11-27T12:32:06","slug":"outlook-archive-does-not-reduce-mailbox-size","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/","title":{"rendered":"Solved Error &#8211; Outlook Archive Doesn&#8217;t Reduce Mailbox Size"},"content":{"rendered":"<p>Users of Outlook are well familiar that \u2018Outlook archive does not reduce mailbox size\u2019 issue. It occurs if the PST file exceeds the recommended size. At that time, users should reduce the size of PST files with the archive option. The blog provides six simple steps to reduce the PST file size and fix the error. Read on to find out the professional solution.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/split-pst.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<h2>What is the Limitation of Outlook Mailbox Size?<\/h2>\n<ul>\n<li>The file size of PST may vary. It depends on the Outlook version you are using.<\/li>\n<li>The early version including Outlook 2002, the file size is up to 2 GB.<\/li>\n<li>For Outlook 2003 and 2007, it is 20 GB.<\/li>\n<li>For Outlook 2010, 2013, 2016, and 2019, the file size can extend up to 50 GB.<\/li>\n<\/ul>\n<h3>Cross-Checking the Outlook Mailbox Size Limit<\/h3>\n<p>Here are the easy steps you can follow to cross-check the Outlook mailbox size limit-<\/p>\n<ol>\n<li>Go to the\u00a0<strong>Mail<\/strong>\u00a0view, press on your account<\/li>\n<li>After that, press the\u00a0<strong>Folder tab<\/strong>\u00a0and then the <strong>Folder Properties<\/strong>.<\/li>\n<li>After that, click on the\u00a0<strong>Folder Size<\/strong>\u00a0option.<\/li>\n<li>Here you can reset the PST file size as per your desire.<\/li>\n<\/ol>\n<h2>Reasons for Oversized PST or OST Files<\/h2>\n<p>Like other file extensions, OST or PST files have also file size limit. These files contain emails emails, attachments, contacts, tasks, and notes. Sometimes, technical errors or network errors lead to duplicate data. Also these files have unused space that increase the file size. In this situation, Outlook can hang or becomes slow. The overall performance of the PC can also intervene.<\/p>\n<p><strong>Issues with oversized OST or PST Files<\/strong><\/p>\n<ul>\n<li>When you try to synchronize OST or PST files, they display error message<\/li>\n<li>An oversized OST file can become inaccessible.<\/li>\n<li>Synchronization issues between OST file and MS exchange server.<\/li>\n<li>\u00a0MS Outlook email client can be slow down or stuck to use.<\/li>\n<\/ul>\n<h3>Solutions to Eliminate Outlook Archive Does Not Reduce Mailbox Size Error<\/h3>\n<p>If your Outlook archived data is full, it is essential to reduce the file size to maintain performance. It can affect the Outlook speed. If the archived data is full, Outlook exceeds its limit. In this situation, users encounter several problems such as the cessation of receiving and sending emails, the PST file is not opening, and the file is not closing properly, etc.<\/p>\n<p>You can fix the problem using the in-built feature of MS Outlook. \u00a0Here are the solutions you can follow.<\/p>\n<h4>Solution 1- Delete Large and Unnecessary Emails and Attachments<\/h4>\n<p>Your Outlook PST files may store unnecessary emails that cover unnecessary space on your Outlook archive. These are junk files and require to be removed. You can delete large and unnecessary data occasionally. Here are the steps you can follow: \u2013<\/p>\n<p><strong>Step-1.<\/strong>\u00a0Open MS Outlook and in the folder list, press the\u00a0<strong>Search Folders<\/strong> option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3262 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-1.png\" alt=\"step-1\" width=\"229\" height=\"503\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-1.png 229w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-1-137x300.png 137w\" sizes=\"auto, (max-width: 229px) 100vw, 229px\" \/><\/p>\n<p><strong>Step-2.<\/strong>\u00a0A new small window will open, select the\u00a0<strong>Large Mail<\/strong>\u00a0option and then the\u00a0<strong>Choose\u00a0<\/strong>option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3263 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.png\" alt=\"step-2\" width=\"315\" height=\"398\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.png 315w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2-237x300.png 237w\" sizes=\"auto, (max-width: 315px) 100vw, 315px\" \/><\/p>\n<p><strong>Step-3.<\/strong>\u00a0In the next wizard, select the desired file size such as like 5000 or 6000 KB and press the\u00a0<strong>OK button<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3264 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.png\" alt=\"step-3\" width=\"215\" height=\"92\" \/><\/p>\n<p><strong>Step-4.<\/strong>\u00a0It will create a new folder that is larger than the selected size under\u00a0<strong>Search Folders<\/strong>.<\/p>\n<p>In this way, you will have enough space to create more space for your Outlook data.<\/p>\n<h4>Solution 2- Using the Inbuilt Clean-up Tool<\/h4>\n<p>You can resize a PST file size with Mailbox Cleanup options. Here are the steps you can follow.<\/p>\n<p><strong>Step-1.<\/strong>\u00a0Open MS Outlook and from the\u00a0<strong>File menu, <\/strong>press the<strong> Info <\/strong>button<strong>. <\/strong>Next, press the<strong> Cleanup Tools <\/strong>and then<strong> Mailbox Cleanup<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3265 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.1.png\" alt=\"step-2.1\" width=\"648\" height=\"461\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.1.png 648w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.1-300x213.png 300w\" sizes=\"auto, (max-width: 648px) 100vw, 648px\" \/><\/p>\n<p><strong>Step-2.<\/strong>\u00a0It will display file size as you press the\u00a0<strong>View Mailbox Size. <\/strong>It will also locate the\u00a0<strong>items older\/larger than<\/strong>\u00a0a specified limit.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3266 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.2.jpg\" alt=\"step-2.2\" width=\"414\" height=\"434\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.2.jpg 414w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-2.2-286x300.jpg 286w\" sizes=\"auto, (max-width: 414px) 100vw, 414px\" \/><\/p>\n<p><strong>Step-3.<\/strong>\u00a0It offers an\u00a0<strong>Empty<\/strong>\u00a0option. There, you can delete the items that you have already deleted for permanently.<\/p>\n<h4>Solution 3- Compressing Outlook PST File<\/h4>\n<p>If the Outlook archive doesn\u2019t free up space, you can <a href=\"https:\/\/www.softaken.com\/compress-pst-pro\">compress the PST file<\/a> to get some space. Here are the steps you can apply:<\/p>\n<p><strong>Step-1.<\/strong>\u00a0Press the\u00a0<strong>File tab, <\/strong>then<strong> Account Settings, <\/strong>again press the<strong> Account Settings<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3267 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.1.jpg\" alt=\"step-3.1\" width=\"652\" height=\"617\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.1.jpg 652w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.1-300x284.jpg 300w\" sizes=\"auto, (max-width: 652px) 100vw, 652px\" \/><\/p>\n<p><strong>Step-2.<\/strong>\u00a0In the Account Settings windows, press the\u00a0<strong>Data Files<\/strong>\u00a0tab, choose the required PST file and press the\u00a0<strong>Settings<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3268 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.2.png\" alt=\"step-3.2\" width=\"615\" height=\"503\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.2.png 615w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.2-300x245.png 300w\" sizes=\"auto, (max-width: 615px) 100vw, 615px\" \/><\/p>\n<p><strong>Step-3.<\/strong>\u00a0A small new window will open. Here you simply click on the\u00a0<strong>Compact Now\u00a0<\/strong>option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3269 size-full\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.3.png\" alt=\"step-3.3\" width=\"358\" height=\"358\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.3.png 358w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.3-300x300.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.3-150x150.png 150w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/step-3.3-120x120.png 120w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/p>\n<p><strong>Step-4.<\/strong>\u00a0After that, press the\u00a0<strong>OK<\/strong>\u00a0tab.<\/p>\n<h4>Compressing PST File When Data is Full<\/h4>\n<p>MS Outlook has a built-in feature to resize Outlook files. It lets users to free up the storage by removing unused space from the file. For this, you can follow the below steps:-<\/p>\n<ol>\n<li>In\u00a0<strong>Outlook, <\/strong>go to the<strong>\u00a0file option<\/strong> and select\u00a0<strong>Account Settings <\/strong>here.<\/li>\n<li>Press the\u00a0<strong>data files<\/strong>\u00a0and select the PST file that is with the\u00a0<strong>email profile<\/strong>\u00a0from the list.<\/li>\n<li>Now, press the<strong> settings option <\/strong>and then<strong> Go to advanced<\/strong>.<\/li>\n<li>Now, click on the<strong>\u00a0data file settings<\/strong>\u00a0option.<\/li>\n<li>Finally, the\u00a0<strong>compact Now<\/strong>\u00a0tab.<\/li>\n<\/ol>\n<h4>Archiving MS Outlook Data<\/h4>\n<p>Before you start this process, MS Outlook must not be attached to the exchange server. It is one of the best practices to free up the space.<\/p>\n<p><strong>Archive Data in Microsoft Outlook 2019, 2016, and 2013<\/strong><\/p>\n<ul>\n<li><strong>Open<\/strong>\u00a0MS Outlook<\/li>\n<li>Click on the\u00a0<strong>File <\/strong>menu and then<strong> Info<\/strong>. In Outlook 2013,\u00a0select the <strong>cleanup Tools section <\/strong>and then<strong> Archive<\/strong>.<\/li>\n<li>In MS Outlook 2019\/2016, you go to the\u00a0<strong>File menu and then Info after that Tools<\/strong>.<\/li>\n<li>In the next process, choose <strong>clean-up old items&gt;&gt; Archive this folder option.<\/strong><\/li>\n<li>Select a date that is older than the current data<\/li>\n<li>Select all the folders that you want to archive and then <strong>browse<\/strong>.<\/li>\n<li>Check the\u00a0<strong>box<\/strong>\u00a0\u201cDo not AutoArchive checked Archive individual items excluded from automatic archiving\u201d and then press the OK tab.<\/li>\n<\/ul>\n<h3>Automatic Solution to \u2018Fix Outlook Archive Does Not Reduce Mailbox Size\u2019 Issue<\/h3>\n<p>You can choose a professional solution to fix the problem. Among several solutions, Softaken <a href=\"https:\/\/www.softaken.com\/split-pst-pro\">Outlook PST Splitter<\/a> Pro is an ideal solution. It is a pro tool that divides large sized PST files. It lets you divide PST files by date, size, year and folder. The tool can split a PST fie of 2GB, 20GB, or up to 50GB without losing quality. It is compatible to split Outlook 2002, 2003, 2007, 2010, 2013, 2016, and the latest versions.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-split-pst-pro\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h4>Here are the Steps to Split the PST files<\/h4>\n<ul>\n<li>Download the application on your system and click on the \u201cBrowse\u201d folder to select the PST file that you want to Split<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/split-pst\/split-pst.png\" alt=\"Split pst\" \/><\/p>\n<ul>\n<li>Select a require splitting option \u201cBy Size\u201d, \u201cBy Folder\u201d or \u201cBy Year\u201d<\/li>\n<li>If you want to split a PST file by size, enter the \u201cSize\u201d manually in MB or GB.<\/li>\n<li>It&#8217;s scan and show live preview of selected files<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/split-pst\/preview-pst.png\" alt=\"preview pst\" \/><\/p>\n<ul>\n<li>The tool shows list of folders has extracted.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.softaken.com\/docs\/images\/split-pst\/output-location.png\" alt=\"output location\" \/><\/p>\n<ul>\n<li>Choose the destination location and then click on the Split Now tab to start the splitting process.<\/li>\n<\/ul>\n<blockquote><p><em><strong>FAQs<\/strong><\/em><\/p>\n<p><em><strong>Q-<\/strong> Is there any file size limit to split?<\/em><\/p>\n<p><em><strong>A-\u00a0<\/strong> No, you can split a PST file of ANSI version as well as Unicode version.<\/em><\/p>\n<p><em><strong>Q-<\/strong> Can I split a specific folder?<\/em><\/p>\n<p><em><strong>A-<\/strong> Yes, it allows you to extract a specific folder of your choice.<\/em><\/p>\n<p><em><strong>Q-<\/strong> How many PST files can I split at a time?<\/em><\/p>\n<p><em><strong>A-<\/strong> The application can split only one PST file in one go.<\/em><\/p><\/blockquote>\n<h4>Final Words<\/h4>\n<p>The application is one of the easiest ways to split a PST file and generates space. You can consider this app to split as many PST files as you desire.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Users of Outlook are well familiar that \u2018Outlook archive does not reduce mailbox size\u2019 issue. It occurs if the PST file exceeds the recommended size. At that time, users should reduce the size of PST files with the archive option. The blog provides six simple steps to reduce the PST file size and fix the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":3271,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[26,43],"tags":[],"class_list":["post-3261","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-split-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top 4 Ways to Fix- Outlook Archive Doesn&#039;t Reduce Mailbox Size<\/title>\n<meta name=\"description\" content=\"Learn this post to - Solved Error - Outlook Archive Doesn&#039;t Reduce Mailbox Size by using Top free solution and Professional PST file Splitter\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 4 Ways to Fix- Outlook Archive Doesn&#039;t Reduce Mailbox Size\" \/>\n<meta property=\"og:description\" content=\"Learn this post to - Solved Error - Outlook Archive Doesn&#039;t Reduce Mailbox Size by using Top free solution and Professional PST file Splitter\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/\" \/>\n<meta property=\"og:site_name\" content=\"How to Guide\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/softaken\" \/>\n<meta property=\"article:published_time\" content=\"2023-11-27T12:32:06+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/Outlook-Archive-Doesnt-Reduce-Mailbox-Size.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"700\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Mark Nykamp\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@softaken\" \/>\n<meta name=\"twitter:site\" content=\"@softaken\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mark Nykamp\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Top 4 Ways to Fix- Outlook Archive Doesn't Reduce Mailbox Size","description":"Learn this post to - Solved Error - Outlook Archive Doesn't Reduce Mailbox Size by using Top free solution and Professional PST file Splitter","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/","og_locale":"en_US","og_type":"article","og_title":"Top 4 Ways to Fix- Outlook Archive Doesn't Reduce Mailbox Size","og_description":"Learn this post to - Solved Error - Outlook Archive Doesn't Reduce Mailbox Size by using Top free solution and Professional PST file Splitter","og_url":"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/","og_site_name":"How to Guide","article_publisher":"https:\/\/www.facebook.com\/softaken","article_published_time":"2023-11-27T12:32:06+00:00","og_image":[{"width":700,"height":300,"url":"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2023\/11\/Outlook-Archive-Doesnt-Reduce-Mailbox-Size.jpg","type":"image\/jpeg"}],"author":"Mark Nykamp","twitter_card":"summary_large_image","twitter_creator":"@softaken","twitter_site":"@softaken","twitter_misc":{"Written by":"Mark Nykamp","Est. reading time":"8 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/#article","isPartOf":{"@id":"https:\/\/www.softaken.com\/guide\/outlook-archive-does-not-reduce-mailbox-size\/"},"author":{"name":"Mark Nykamp","@id":"https:\/\/www.softaken.com\/guide\/#\/schema\/person\/c3f968267a4b5284f2fb01a00e0386d9"},"headline":"Solved Error &#8211; 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