{"id":4167,"date":"2024-12-28T09:50:01","date_gmt":"2024-12-28T09:50:01","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=4167"},"modified":"2024-12-28T09:52:14","modified_gmt":"2024-12-28T09:52:14","slug":"resolve-outlook-mailbox-full-issue","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/","title":{"rendered":"Guide to Resolve Outlook Mailbox Full Issue"},"content":{"rendered":"<p><strong>Summary<\/strong>: Is your Outlook mailbox full and you are not getting new emails? Then, this post has been specially made for you. This article will showcase various methods to resolve the \u2018Outlook storage full\u2019 issue quickly. We will also learn the reasons behind this problem and the perfect ways to troubleshoot it.<\/p>\n<p>Outlook is one of the finest applications that is mostly used by businesses and individuals. Though Outlook has various benefits, users generally face one common issue with a large mailbox i.e. \u2018Outlook mailbox full.\u2019 This error appears generally due to oversized data.<\/p>\n<p>Users try to resolve it by deleting unwanted data items but it still appears and for smooth workflow, it becomes necessary to troubleshoot it.<\/p>\n<h2>Why is Outlook Mailbox Full? Find reasons<\/h2>\n<p>There are various reasons that Outlook storage is full and some common ones are explained below:<\/p>\n<p><strong>Large attachments<\/strong>: Attachments with documents, videos, images, etc. can occupy mailbox space and are a common reason for the full mailbox.<\/p>\n<p><strong>Ignoring regular clean-up<\/strong>: Users need to delete unwanted emails from the Outlook mailbox daily. Also, junk and cache files must be cleaned. They also give birth to the full storage mailbox issue in Outlook.<\/p>\n<p><strong>Sync problems<\/strong>: Due to improper sync settings, Outlook begins downloading emails repeatedly. Therefore, make sure to use the correct sync settings and follow the instructions to remove duplicate emails in Outlook PST.<\/p>\n<p><strong>Third-party plug-ins<\/strong>: Third-party plugins are beneficial but they may affect Outlook storage. So, it is necessary to choose the trusted third-party add-ins.<\/p>\n<p><strong>Exceeding maximum size limit<\/strong>: Once Outlook exceeds its permissible limit which is different as per versions. Users face issues in sending &amp; receiving emails and thus face Outlook mailbox full error.<\/p>\n<p>Also Read: <a href=\"https:\/\/www.softaken.com\/guide\/divide-breakup-truncate-oversized-outlook-pst-file-of-outlook-mailbox\/\">Divide Oversized Outlook PST File of Outlook Mailbox<\/a><\/p>\n<h2>Troubleshooting ways for \u2018Outlook mailbox full\u2019 error<\/h2>\n<p>Below, we will share the troubleshooting ways to fix the issue.<\/p>\n<h3>1. Delete Large Files<\/h3>\n<p>Large emails and attachments in Outlook accounts consume a lot of space. Therefore, to make storage, you must delete large and unwanted files from Outlook with these steps:<\/p>\n<ul>\n<li>Open MS Outlook on your system.<\/li>\n<li>Go to \u2018<strong>Search folders<\/strong>\u2019<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4169\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/1.png\" alt=\"\" width=\"800\" height=\"873\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/1.png 800w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/1-275x300.png 275w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/1-768x838.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<ul>\n<li>Click on \u2018<strong>New search folder<\/strong>\u2019<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4170\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/2.png\" alt=\"\" width=\"800\" height=\"877\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/2.png 800w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/2-274x300.png 274w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/2-768x842.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<ul>\n<li>Pick the \u2018<strong>Large Mail<\/strong>\u2019 option from organizing mail.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4171\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3.png\" alt=\"\" width=\"615\" height=\"795\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3.png 615w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3-232x300.png 232w\" sizes=\"auto, (max-width: 615px) 100vw, 615px\" \/><\/p>\n<ul>\n<li>Hit on \u2018<strong>Choose<\/strong>\u2019 and mention the size rather than the desired limit to delete.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4171\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3.png\" alt=\"\" width=\"615\" height=\"795\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3.png 615w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/3-232x300.png 232w\" sizes=\"auto, (max-width: 615px) 100vw, 615px\" \/><\/p>\n<ul>\n<li>Input mail size and press \u2018<strong>OK<\/strong>\u2019<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4175\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/5.png\" alt=\"\" width=\"402\" height=\"192\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/5.png 402w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/5-300x143.png 300w\" sizes=\"auto, (max-width: 402px) 100vw, 402px\" \/><\/p>\n<ul>\n<li>Open those folders and delete unwanted large items.<\/li>\n<\/ul>\n<h3>2. Empty folder option<\/h3>\n<p>Another solution is deleting the undesired folders. This helps in creating space for further emails. The steps for this are:<\/p>\n<ul>\n<li>Launch Microsoft Outlook<\/li>\n<li>Pick the Deleted Items\/Junk Email folder.<\/li>\n<li>On the selected folder, right-click and pick \u2018<strong>Empty folder<\/strong>\u2019<\/li>\n<li>The data from the selective folder is deleted permanently. Press \u2018<strong>Yes<\/strong>\u2019 to continue.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4176\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/6.png\" alt=\"\" width=\"667\" height=\"276\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/6.png 667w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/6-300x124.png 300w\" sizes=\"auto, (max-width: 667px) 100vw, 667px\" \/><\/p>\n<h3>3. Compact Option<\/h3>\n<p>With the Compact option, users can eliminate unused space as well as the holding space of Outlook. Here are the steps to use the compact option:<\/p>\n<ul>\n<li>Initially, go to \u2018<strong>Account settings<\/strong>\u2019 in the \u2018<strong>File<\/strong>\u2019 tab.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4177\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/7.png\" alt=\"\" width=\"927\" height=\"738\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/7.png 927w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/7-300x239.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/7-768x611.png 768w\" sizes=\"auto, (max-width: 927px) 100vw, 927px\" \/><\/p>\n<ul>\n<li>See the configured email accounts and hit the \u2018<strong>Data files<\/strong>\u2019 tab.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4178\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/8.png\" alt=\"\" width=\"907\" height=\"773\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/8.png 907w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/8-300x256.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/8-768x655.png 768w\" sizes=\"auto, (max-width: 907px) 100vw, 907px\" \/><\/p>\n<ul>\n<li>Pick the Outlook file that you need to compress and then go to \u2018<strong>Settings<\/strong>\u2019<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4179\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/9.png\" alt=\"\" width=\"897\" height=\"771\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/9.png 897w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/9-300x258.png 300w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/9-768x660.png 768w\" sizes=\"auto, (max-width: 897px) 100vw, 897px\" \/><\/p>\n<ul>\n<li>Pick the \u2018<strong>Compact Now<\/strong>\u2019 option to fix the Outlook storage full error.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4180\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/10.png\" alt=\"\" width=\"642\" height=\"260\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/10.png 642w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/10-300x121.png 300w\" sizes=\"auto, (max-width: 642px) 100vw, 642px\" \/><\/p>\n<ul>\n<li>This starts the compacting process and now wait for its completion.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4181\" src=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/11.png\" alt=\"\" width=\"396\" height=\"195\" srcset=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/11.png 396w, https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/11-300x148.png 300w\" sizes=\"auto, (max-width: 396px) 100vw, 396px\" \/><\/p>\n<h3>4. Old Outlook emails archiving<\/h3>\n<p>If you have Outlook emails that you find not important but you need them in the future then archiving is the best solution. This will move emails to another folder and free up some space in your mailbox. Here are the steps for freeing up by archiving old emails from MS Outlook:<\/p>\n<ul>\n<li>In Outlook, go to Files.<\/li>\n<li>Go to Info and pick \u2018<strong>Tools<\/strong>\u2019<\/li>\n<li>Now, click on \u2018<strong>Clean up old items<\/strong>\u2019<\/li>\n<li>Then, go with \u2018<strong>Archive this folder and subfolders<\/strong>\u2019<\/li>\n<li>Click on all labels that you wish to archive.<\/li>\n<li>Now, type a date range from the section \u2018<strong>Archive items older than<\/strong>\u2019 to archive only those emails that come under that range.<\/li>\n<li>Next, hit on \u2018<strong>Include items with do not AutoArchive<\/strong>\u2019<\/li>\n<li>Now, tap on the \u2018<strong>OK<\/strong>\u2019 button to free up Outlook space.<\/li>\n<\/ul>\n<h3>5. Mail Cleanup tool<\/h3>\n<p>This tool is available by default in Outlook. This has various options to free up space by eliminating unnecessary emails. The steps of this method are:<\/p>\n<ul>\n<li>Start the Outlook program and hit on \u2018<strong>File<\/strong>\u2019<\/li>\n<li>Now, go to \u2018<strong>Info<\/strong>\u2019 and then pick \u2018<strong>Cleanup Tools<\/strong>\u2019<\/li>\n<li>Select \u2018<strong>Mailbox cleanup<\/strong>\u2019<\/li>\n<li>From various cleaning options: \u2018<strong>find items larger than<\/strong>\u2019, \u2018<strong>empty deleted items<\/strong>\u2019, \u2018<strong>view deleted item size<\/strong>\u2019, etc. Pick the desired one and this will perform the task of freeing Outlook storage.<\/li>\n<\/ul>\n<h2>Shortcomings of using manual methods<\/h2>\n<p>Of course, these manual solutions help resolve the query \u2018<strong>Outlook mailbox is full<\/strong>.\u2019 However, each of them has some shortcomings that can create trouble for users. Therefore, manual solutions are just to clean up Outlook storage.<\/p>\n<ul>\n<li>These methods need technical knowledge to effortlessly complete the process.<\/li>\n<li>There is a high data loss risk using manual ways.<\/li>\n<li>These methods are very time-consuming.<\/li>\n<li>These solutions are not effective in compressing emails to provide space in Outlook.<\/li>\n<\/ul>\n<h2>Expert Recommended Solution to Resolve Outlook Mailbox full issue<\/h2>\n<p>If you don\u2019t want to go with manual solutions then go for the expert-recommended <strong>Softaken <a href=\"https:\/\/www.softaken.com\/split-pst-pro\">Split PST Pro<\/a> Software<\/strong>. This is an effective tool with friendly steps to resolve Outlook mailbox storage full error. This utility smartly reduces Outlook PST file size and allows splitting Outlook PST files with ease.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/split-pst.exe\"><span class='mb-text'>Download Now<\/span><\/a>\u00a0 <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-split-pst-pro\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<p>This utility completely supports all Outlook files and works on all Windows editions. With the free version of this software, you can evaluate it before its purchase.<\/p>\n<h3>Steps to free up Outlook storage with expert solution:<\/h3>\n<ol>\n<li>Install the software to reduce Outlook PST file size.<\/li>\n<li>Add the desired Outlook PST file.<\/li>\n<li>Preview its data and choose a split option.<\/li>\n<li>Set the desired location to save the resultant PST file.<\/li>\n<li>Press the \u2018Split Now\u2019 button and this reduces the PST file size and resolves the error.<\/li>\n<\/ol>\n<p>This is how you can cut down Outlook mailbox size in a few steps without any hassle.<\/p>\n<h3>Why it is necessary to immediately troubleshoot Outlook mailbox full error?<\/h3>\n<p>There are various reasons why users need to immediately fix Outlook&#8217;s full storage issue even after deleting everything as possible as you can. Some are listed here:<\/p>\n<ul>\n<li>The performance of Outlook will slow down because of oversized files. After dividing the large PST file into smaller parts, Outlook works smoothly and does not hang anymore.<\/li>\n<li>Large Outlook PST files increase the size of corruption so it\u2019s better to reduce the size of a large Outlook mailbox.<\/li>\n<\/ul>\n<h4>Conclusion<\/h4>\n<p>Through this post, we briefly answered one of the highly searched queries \u2018<strong>how to troubleshoot Outlook mailbox issue<\/strong>\u2019. To successfully resolve it, we have discussed manual workarounds and an expert solution. Manual solutions are not sufficient in many cases, so use the discussed professional program that surely reduces Outlook data file size and resolves this error.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Is your Outlook mailbox full and you are not getting new emails? Then, this post has been specially made for you. This article will showcase various methods to resolve the \u2018Outlook storage full\u2019 issue quickly. We will also learn the reasons behind this problem and the perfect ways to troubleshoot it. Outlook is one [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":4185,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-4167","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-informative"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Outlook Mailbox Full Issue - 6 Smart Solutions to Resolve<\/title>\n<meta name=\"description\" content=\"Learn 6 ways to resolve Outlook mailbox full issues with this post and easily free up space from Outlook mailbox.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Outlook Mailbox Full Issue - 6 Smart Solutions to Resolve\" \/>\n<meta property=\"og:description\" content=\"Learn 6 ways to resolve Outlook mailbox full issues with this post and easily free up space from Outlook mailbox.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/\" \/>\n<meta property=\"og:site_name\" content=\"How to Guide\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/softaken\" \/>\n<meta property=\"article:published_time\" content=\"2024-12-28T09:50:01+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-12-28T09:52:14+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/outlook-mailbox-full-issue.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"698\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Csaba Farkas\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@softaken\" \/>\n<meta name=\"twitter:site\" content=\"@softaken\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Csaba Farkas\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Outlook Mailbox Full Issue - 6 Smart Solutions to Resolve","description":"Learn 6 ways to resolve Outlook mailbox full issues with this post and easily free up space from Outlook mailbox.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/","og_locale":"en_US","og_type":"article","og_title":"Outlook Mailbox Full Issue - 6 Smart Solutions to Resolve","og_description":"Learn 6 ways to resolve Outlook mailbox full issues with this post and easily free up space from Outlook mailbox.","og_url":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/","og_site_name":"How to Guide","article_publisher":"https:\/\/www.facebook.com\/softaken","article_published_time":"2024-12-28T09:50:01+00:00","article_modified_time":"2024-12-28T09:52:14+00:00","og_image":[{"width":698,"height":400,"url":"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/outlook-mailbox-full-issue.webp","type":"image\/webp"}],"author":"Csaba Farkas","twitter_card":"summary_large_image","twitter_creator":"@softaken","twitter_site":"@softaken","twitter_misc":{"Written by":"Csaba Farkas","Est. reading time":"8 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/#article","isPartOf":{"@id":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/"},"author":{"name":"Csaba Farkas","@id":"https:\/\/www.softaken.com\/guide\/#\/schema\/person\/6c7e4d65a2c14f17bb91e79dd4926080"},"headline":"Guide to Resolve Outlook Mailbox Full Issue","datePublished":"2024-12-28T09:50:01+00:00","dateModified":"2024-12-28T09:52:14+00:00","mainEntityOfPage":{"@id":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/"},"wordCount":1155,"commentCount":0,"publisher":{"@id":"https:\/\/www.softaken.com\/guide\/#organization"},"image":{"@id":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/#primaryimage"},"thumbnailUrl":"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2024\/12\/outlook-mailbox-full-issue.webp","articleSection":["informative"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/","url":"https:\/\/www.softaken.com\/guide\/resolve-outlook-mailbox-full-issue\/","name":"Outlook Mailbox Full Issue - 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