{"id":5113,"date":"2026-04-28T07:23:14","date_gmt":"2026-04-28T07:23:14","guid":{"rendered":"https:\/\/www.softaken.com\/guide\/?p=5113"},"modified":"2026-04-28T07:24:45","modified_gmt":"2026-04-28T07:24:45","slug":"split-outlook-pst-by-item-type","status":"publish","type":"post","link":"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/","title":{"rendered":"How to Split Outlook PST by Item Type (Emails, Contacts, Calendar &#038; More)"},"content":{"rendered":"<p><strong>Introduction<\/strong><\/p>\n<p>In today\u2019s digital times, data storage becomes most common issues. This problem looks minor, but it leads to significant complications. Due to Large PST files, it causes serious problems such as system hang, slow performance, application glitches, and all these troubles have a direct impact on productivity. Lot of people use Outlook at the stage and due to continuous usage, it causes accumulate in data. That\u2019s why managing PST data becomes difficult. To solve this trouble, users need to split Outlook PST by Item Type (Emails, Contacts, Calendar &amp; More). In this blog, we will figure out some different methods of separating the data and which method is more effective.<\/p>\n<p><strong>Also read:<\/strong> <a href=\"https:\/\/www.softaken.com\/guide\/split-outlook-pst-using-advanced-search-filters\/\">Split Outlook PST Using Advanced Search Filters<\/a><\/p>\n<h2><strong>Why Do Users Need to Split Outlook PST by Item Type (Emails, Contacts, Calendar, &amp; More)?<\/strong><\/h2>\n<p>Here is the situation when users need to split their data<\/p>\n<p><strong>Large File Size Issue<\/strong><\/p>\n<p>When PST data is increasing its causes Outlook to slow down or may sometime it crash the system<\/p>\n<p><strong>Better Data Organization <\/strong><\/p>\n<p>Users need to separate the data according to data type, like Email, Contacts, Calendar, &amp; More, for easy management.<\/p>\n<p><strong>Improved Performance <\/strong><\/p>\n<p>Dividing the PST file into different categories led to an increase in the performance of Outlook.<\/p>\n<p><strong>Easy Backup &amp; Migration<\/strong><\/p>\n<p>Splitting PST data item-wise simplifies the process of backing up or transferring specific data.<\/p>\n<p><strong>Reduced Risk of Corruption <\/strong><\/p>\n<p>There are a lot of chances of large PST files being corrupted, but due to splitting data, this risk will be reduced.<\/p>\n<h2><strong>Here, different methods will be explained to help you accomplish this.<\/strong><\/h2>\n<h3><strong>Manual Method<\/strong><\/h3>\n<p><strong>Step 1: Open Outlook &amp; Create a New PST File<\/strong><\/p>\n<p>Launch Outlook<\/p>\n<p>Click on the \u201cFile\u201d tab<\/p>\n<p>Go to \u201cAccount Settings\u201d \u2192 \u201cAccount Settings.\u201d<\/p>\n<p>Open the \u201cData Files\u201d tab<\/p>\n<p>Create a new PST file by clicking the \u201cAdd\u201d button<\/p>\n<p>You can create multiple PST files for different item types, such as:<\/p>\n<ul>\n<li>Emails.pst<\/li>\n<li>Contacts.pst<\/li>\n<li>Calendar.pst<\/li>\n<\/ul>\n<p><strong>Step 2: Create New Folders (If Needed)<\/strong><\/p>\n<p>To establish a proper structure within each PST file:<\/p>\n<p>Right-click \u2192 \u201cNew Folder.\u201d<\/p>\n<p>Name the folder according to the item type (Emails, Contacts, etc.)<\/p>\n<p><strong>Step 3: Move Emails to a Separate PST<\/strong><\/p>\n<p>Open your Inbox or existing folders<\/p>\n<p>Select the emails (Press Ctrl + A to select all emails)<\/p>\n<p>Right-click \u2192 \u201cMove\u201d \u2192 \u201cOther Folder\u201d<\/p>\n<p>Select the newly created Emails PST file<\/p>\n<p>Alternative: You can also use the drag-and-drop method.<\/p>\n<p><strong>Step 4: Transfer Contacts<\/strong><\/p>\n<p>Go to \u201cPeople\u201d (the Contacts section)<\/p>\n<p>Select all your contacts<\/p>\n<p>Use the \u201cMove\u201d option to transfer them to the Contacts PST file<\/p>\n<p><strong>Step 5: Move Calendar Items<\/strong><\/p>\n<p>Open the \u201cCalendar\u201d section<\/p>\n<p>Select the required calendar entries<\/p>\n<p>Move or copy them to the Calendar PST file<\/p>\n<p><strong>Step 6: Tasks &amp; Notes (Optional)<\/strong><\/p>\n<p>If you also wish to split your Tasks or Notes:<\/p>\n<p>Open the \u201cTasks\u201d section \u2192 move the items<\/p>\n<p>Open the \u201cNotes\u201d section \u2192 transfer the items<\/p>\n<h4><strong>Challenges in the Manual Method <\/strong><\/h4>\n<ul>\n<li>Time-Consuming Process<\/li>\n<li>High Risk of Human Error<\/li>\n<li>Not Suitable for Large PST Files<\/li>\n<li>No Bulk Processing<\/li>\n<li>Requires Technical Knowledge<\/li>\n<\/ul>\n<h2><strong>Automate Method<\/strong><\/h2>\n<p>As compared to the manual method, this method is more reliable. This is the best method for splitting your PST data. To apply this method, users need to use <strong>Softaken <a href=\"https:\/\/www.softaken.com\/split-pst-pro\">Spit PST<\/a> Pro<\/strong> Tool, which is a trustworthy solution. This tool permits you to<strong> split Outlook PST by Item Type<\/strong>, such as Email, Contacts, Calendar, &amp; more. Due to multiple data points, this division becomes necessary. This separation manages the data smoothly and handles it easily. This tool is a highly effective option to split the data. So, if you have a lot of data, then you can try this application and resolve your problem. Tool also offers a free demo version for their users, so that individuals can have a real-time experience.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/dls\/count\/track.php?id=36\"><span class='mb-text'>Download Now<\/span><\/a> <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.softaken.com\/buy-split-pst-pro\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><strong>Steps to Split Outlook PST by Item Type <\/strong><\/h3>\n<p><strong>Step 1: Download the Tool<\/strong><\/p>\n<p>At the beginning, you just need to click on the icons and download the application.<\/p>\n<p><strong>Step 2: Launch the Software<\/strong><\/p>\n<p>Launch the application on your system<\/p>\n<p><strong>Step 3: Add PST File<\/strong><\/p>\n<p>Noe clicks on the browser option and adds PST files, and the tool will automatically scan the data and load it.<\/p>\n<p><strong>Step 4: Choose Split Option by item type<\/strong><\/p>\n<p>Then select the Split by Item Type option. This option divides your data into different categories, like email, contacts, calendar, and more.<\/p>\n<p><strong>Step 5: Select Required Item Types<\/strong><\/p>\n<p>You can choose which item type you need to split according to your requirement.<\/p>\n<p><strong>Step 6: Set Destination Location<\/strong><\/p>\n<p>Select the destination where you need to store your Output<\/p>\n<p><strong>Step 7: Start the splitting process<\/strong><\/p>\n<p>Now, click on the Start Splitting option. The tool will start progressing and show a progress bar.<\/p>\n<p><strong>Step 8: Complete &amp; Output Check<\/strong><\/p>\n<p>The most important step to verify the data after the process is completed<\/p>\n<p><strong>Pro Tips to Remember during Splitting<\/strong><\/p>\n<ul>\n<li>Taking a backup before splitting the data is mandatory<\/li>\n<li>Ensure that Outlook is Closed<\/li>\n<li>The system has sufficient storage space<\/li>\n<li>Always try the demo version of any application before purchasing it.<\/li>\n<\/ul>\n<h2><strong>Conclusion<\/strong><\/h2>\n<p>Managing large PST files can be a challenging task; however, to split Outlook PST by Item Type<strong>, <\/strong>you can better organize your data. While a manual method is available, it comes with significant limitations. Therefore, utilizing an automated solution is a more effective, time-saving, and reliable option. Not only does it save you time, but it also significantly simplifies the process of data management.<\/p>\n<h3><strong>FAQs<\/strong><\/h3>\n<p><strong>Is it safe to split data using this application?<\/strong><\/p>\n<p>Yes, this tool is completely secure for individuals; no need to worry.<\/p>\n<p><strong>In which Item type can we split?<\/strong><\/p>\n<p>You can split the data into these item types: emails, contacts, calendar, and more.<\/p>\n<p><strong>Does this software offer a free version of this tool?<\/strong><\/p>\n<p>Yes, this tool offers a free demo version to its users.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction In today\u2019s digital times, data storage becomes most common issues. This problem looks minor, but it leads to significant complications. Due to Large PST files, it causes serious problems such as system hang, slow performance, application glitches, and all these troubles have a direct impact on productivity. Lot of people use Outlook at the [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":5114,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sl_quick_summary":"","_sl_featured":"","_sl_entry_faq_json":"","footnotes":""},"categories":[26,43],"tags":[],"class_list":["post-5113","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-split-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Split Outlook PST by Item Type (Emails, Contacts, Calendar)<\/title>\n<meta name=\"description\" content=\"Learn how to split Outlook PST by item type, like emails, contacts, calendars, and more, using different methods.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Split Outlook PST by Item Type (Emails, Contacts, Calendar)\" \/>\n<meta property=\"og:description\" content=\"Learn how to split Outlook PST by item type, like emails, contacts, calendars, and more, using different methods.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/\" \/>\n<meta property=\"og:site_name\" content=\"How to Guide\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/softaken\" \/>\n<meta property=\"article:published_time\" content=\"2026-04-28T07:23:14+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-28T07:24:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2026\/04\/Split-Outlook-PST-by-Item-Type-.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Andrea Dal Cortivo\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@softaken\" \/>\n<meta name=\"twitter:site\" content=\"@softaken\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Andrea Dal Cortivo\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Split Outlook PST by Item Type (Emails, Contacts, Calendar)","description":"Learn how to split Outlook PST by item type, like emails, contacts, calendars, and more, using different methods.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/","og_locale":"en_US","og_type":"article","og_title":"Split Outlook PST by Item Type (Emails, Contacts, Calendar)","og_description":"Learn how to split Outlook PST by item type, like emails, contacts, calendars, and more, using different methods.","og_url":"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/","og_site_name":"How to Guide","article_publisher":"https:\/\/www.facebook.com\/softaken","article_published_time":"2026-04-28T07:23:14+00:00","article_modified_time":"2026-04-28T07:24:45+00:00","og_image":[{"width":1280,"height":720,"url":"https:\/\/www.softaken.com\/guide\/wp-content\/uploads\/2026\/04\/Split-Outlook-PST-by-Item-Type-.webp","type":"image\/webp"}],"author":"Andrea Dal Cortivo","twitter_card":"summary_large_image","twitter_creator":"@softaken","twitter_site":"@softaken","twitter_misc":{"Written by":"Andrea Dal Cortivo","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/#article","isPartOf":{"@id":"https:\/\/www.softaken.com\/guide\/split-outlook-pst-by-item-type\/"},"author":{"name":"Andrea Dal Cortivo","@id":"https:\/\/www.softaken.com\/guide\/#\/schema\/person\/54b75db674a806dc6e0c2a98f9e31852"},"headline":"How to Split Outlook PST by Item Type (Emails, Contacts, Calendar &#038; 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At Softaken Software, he focuses on testing and delivering reliable, secure, and user-friendly tools to help individuals and businesses manage their data efficiently.","url":"https:\/\/www.softaken.com\/guide\/author\/andrea\/"}]}},"_links":{"self":[{"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/posts\/5113","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/comments?post=5113"}],"version-history":[{"count":4,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/posts\/5113\/revisions"}],"predecessor-version":[{"id":5118,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/posts\/5113\/revisions\/5118"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/media\/5114"}],"wp:attachment":[{"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/media?parent=5113"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/categories?post=5113"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.softaken.com\/guide\/wp-json\/wp\/v2\/tags?post=5113"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}