How to Export Zimbra Calendars & Contacts to Outlook

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Steps to export Zimbra calendars/contacts to Outlook PST?

Calendars and contacts play an important role with emails when a user migrates from one email client to another one. We have come with a similar query solution in this blog “how to export Zimbra contacts and calendars to Outlook?” Let’s start the article without any delays.

Reasons to transfer Zimbra contacts and calendars into Outlook

Zimbra desktop is supported by Zimbra. It provides all services like emailing, messaging, tasks, attachments, calendars, etc. But it has slow connectivity with the server. On the other hand, Outlook is one of the popular email clients among users. It has advanced features instead of Zimbra. Moreover, Outlook provides the facility to work in online and offline mode.

Method to export Zimbra Calendars to Outlook

To export Zimbra calendars to MS Outlook, users have manual as well as third-party tool. Manually, it finds a tough process to export Zimbra contacts to Outlook, however with third-party tool, users can easily transfer contacts and calendars to Outlook from Zimbra. Let us understand both the process one by one.

Manual method to export Zimbra calendars to Outlook

  • Open Zimbra application and go to Calendar tab
  • Click on show properties option
  • Change the settings by enabling everyone to operate the calendar. For this, click on public tab.
  • A new window appears indication URL of the calendar
  • Now, go to Outlook and choose File option
  • Set up the account settings
  • Click on Internet Calendars option
  • Click on the new option and paste the URL. Hit add button
  • Rename the Zimbra calendars and press OK
  • Now, disable check boxes of calendar
  • Hit OK

Manual method to export Zimbra contacts to Outlook

  • Open Zimbra and go to Preferences tab
  • Click Import/Export option and select contacts
  • Select Account contacts and choose the contacts
  • Click on Export button
  • Save the contacts as CSV file
  • Now, open MS Outlook and hit File menu
  • Click Open and Import and choose Import/Export option
  • Select Import the file and hit Next
  • Select Comma Separated Value and press Next
  • Browse and select the contacts file exported from Zimbra
  • Finally, click Finish once the file is imported

Export Zimbra calendars/contacts to Outlook via software

The manual method to export Zimbra calendars to Outlook could be risky and quite complicated. Therefore, we suggest to go for a reliable tool to perform the process. It is suggested to use Softaken Zimbra to Outlook Converter as it assures safe conversion of contacts as well as calendars of Zimbra. Without any data losses, users can complete the process in a short time period.

The software enables to export Zimbra calendar items to iCal format. The software exports entire calendar details without modifying the files. Also, contacts are safely migrated with complete details.

Step by step process to export Zimbra data to Outlook

Step 1. Install and start the software on your Windows system.

Step 2. Add Zimbra file using the Browse button.

Step 3. After the addition of files, they all are displayed on the software panel. Select desired items and uncheck others from the left side of the panel.

Step 4. Choose PST under Export options.

Step 5. Mention an output location to save the files.

Step 6. Hit Export button to commence the process of conversion.

This method provides an accurate solution by exporting Zimbra contacts to Outlook with calendars. Now, the resultant PST can be easily opened in MS Outlook.

Wrapping Up

Here, in this post, we have explained two methods to export Zimbra contacts and calendars to Outlook. It is highly recommended to use a reliable solution as manual process takes too much time to perform the conversion. The software also exports Zimbra data items to MSG, MBOX, EML, EMLX, etc.