MS Outlook is a known email client for personal and business email communication. Generally, Outlook users require exporting OST emails to Portable Document Format (PDF). By this, users can protect and prevent unauthorized users from altering the data. However, manually printing OST emails is difficult. Therefore, it is highly advised to use a professional tool to print OST emails without any hassle. In this article, we will learn the complete process to easily print OST email data without any problems. Before this, let us know the motive for printing Outlook OST emails.
Motive to print OST Emails
- The PDF file format is independent and quickly open the file on any device, like a laptop, desktop, cell phone, etc.
- With emails in PDF format, users can easily share files from one computer to another using a USB device.
- PDF format provides security options to prevent the data from unauthorized access.
- PDF is a highly flexible and non-changeable format, hence a third party can’t modify its data.
Also Read: Fix Error from Outlook OST File
Manually Print OST Emails to PDF
To use the manual solution, you have to first install Outlook on your system. Also, this is a dual-step process i.e., initially, export OST file emails to HTML & then export HTML file to PDF format.
Let us find the complete manual procedure:
Step 1. Convert OST emails to HTML
- Open the Outlook application on your system
- Pick the OST file that you want to save as a PDF
- Now, hit the File tab and go with the Save As option from the drop-down menu
- Pick the HTML option from the drop-down list
- Give a name to the file & hit the Save button
- Finally, close Outlook and check the location where you have saved the HTML file
Step 2. Convert HTML to PDF format
- Pick the saved HTML file and open it with MS Word
- In the Word application, hit the file save option
- Then, open the Save as option
- From the drop-down list, go with PDF option
- Provide a location to save the PDF file
- Lastly, hit the Save button to save the file
Note: This is a lengthy and tough solution for novice users.
Method 2. Using Print feature of Outlook
You can go for print feature of Outlook to export OST emails into PDF. However, this method will print a single email at once. Hence, this method is suitable when you have a few emails in OST file to print.
- Firstly, start Outlook and select the email that you need to print
- Then, visit the File tab
- After that, go for the Print option
- Pick the MS Print to PDF option
- Then, enter a name & location to save the file
- Hit the Save option to save the file as a PDF
Automatically Print OST Emails in Batch
Undoubtedly, there are some drawbacks to using manual solutions. Thus, the majority of users look for automated solutions to print OST emails. One of the highly suggested solutions is Softaken OST to PDF Converter. This is a fabulous program with lot of benefits like batch printing OST files, previewing the emails of OST files, filtering emails from OST files to print, and many more. With the unlimited benefits of this program, users find it perfect to print OST emails into PDF format. The best part of this utility is that it saves all attachments of the OST file in a separate folder.
You can freely export all or the required OST emails into Portable Document Format in a few clicks. Without encountering any issues, users can seamlessly print OST file items. You don’t even require Outlook or Exchange connectivity to convert an OST file into PDF format with this marvelous professional tool.
Working of this software to print Outlook OST Emails
- Install and start the OST to PDF Conversion Software on any Windows edition.
- Then, upload the required Outlook OST to print emails.
- View all items inside the uploaded OST file.
- Mark the PDF option and desired emails for conversion.
- After this, enter a location to save the PDF file and hit the ‘Export’ button.
Conclusion
We believe that this post has helped you print OST emails effortlessly. For this task, you can use the manual process or an automated program. However, due to limitations of the manual procedure, we strongly suggest using the discussed professional tool to print batch OST file data to PDF format. To analyze this utility, try the trial version and later pay for the license version.