How to Extract Email Addresses from Outlook?

This post describes how to extract email addresses from Outlook email folders. Users might need to extract Outlook email addresses to import to other accounts or to save them for future use. Whatever be the reason for extracting email addresses,read this post to extract email address from Outlook PST file.

Method 1:Extract email address in Outlook manually

A manual solution for extracting email addresses from mail folders in Outlook is available. Given below are the steps for extracting Outlook email address manually –

  • Step 1:Go to File menu in MS Outlook
  • Step 2:Select Open and Export,then click Import and Export.
  • Step 3:Choose Export to a file and select Comma Separated Values
  • Step 4:Select Outlook folder to extract email address
  • Step 5:Click on Browse button to provide a location to save the output file
  • Step 6:Map custom fields and click OK
  • Step 7:Then,hit Finish
  • Step 8:Open the output file and you will find all email addresses present in the file

Following the above steps,you can extract only a few email addresses. It is not suitable the users have a huge database for extracting email addresses from Outlook. Users lose the database as this is a dangerous method.

Quick tip:Always backup the PST file before trying any manual extraction process to avoid data loss!

Method 2:Steps to Extract Email Addresses via Softaken

The users do not find this an appropriate solution. In this situation,third-party solutions can help users to extract email addresses from Outlook mail folders. One such remarkable solution is the Softaken Email Address Extractor,which smoothly extracts all email addresses from PST file. In a few steps,all email addresses are saved separately by using this application. Users can add multiple PST files at once to extract the email addresses in bulk.

Every large PST file is supported by the software without any problem. Without damaging any component,email IDs are extracted from PST files created in Outlook.

  • Step 1:Launch the software on your Windows system.
  • Step 2:Add a single PST or multiple PST files.
  • Step 3:After PST file is added,users can check all items in the preview pane.
  • Step 4:Select the specific email fields and check the filter option to ignore duplicate email addresses.
  • Step 5:Then,hit the Browse button and mention a location to save the resultant data
  • Step 6:Choose CSV or TXT format and hit the 'Extract Emails Now' button.

Note:For large PST files,the extraction process might take some time - this is normal and ensures all email addresses are properly extracted. After following these steps,your accurately compiled CSV or TXT file will be saved at your designated location.

Summation

As we mentioned above,you can use the manual solution to extract Outlook email addresses but it is not suitable in every situation and also has some drawbacks. Therefore,it is suggested to go for an automated approach which is simple to use and provide accurate results.