How to Extract Email Addresses from Outlook?

download now  buy now

How to extract email addresses from Outlook Mail folders?

This post describes how to extract email addresses from Outlook email folders. Users might need to extract Outlook email addresses to import to other accounts or to save them for future use. Whatever be the reason for extracting email addresses, read this post to extract email address from Outlook PST file.

Extract email address in Outlook manually

A manual solution for extracting email addresses from mail folders in Outlook is available. Given below are the steps for extracting Outlook email address manually –

  1. Go to File menu in MS Outlook
  2. Then, select Export to a file
  3. Choose MS Excel or CSV file
  4. Select Outlook folder to extract email address
  5. Click on Browse button to provide a location to save the output file
  6. Map custom fields and click OK
  7. Then, hit Finish
  8. Open the output file and you will find all email addresses present in the file

Following the above steps, you can extract only a few email addresses. It is not suitable when you have a huge database for extracting attachments from Outlook. Moreover, you may lose your database as this is a risky method.

Therefore, users don’t find this a suitable solution. In this situation, third-party solutions can help users to extract email addresses from Outlook mail folders. One such remarkable solution is Softaken PST Mailbox Converter that smoothly extract all email addresses from PST file. In a few steps, all email addresses are saved separately by using this application. Users can add multiple PST files at once to extract the attached files.

Every large PST file is supported by the software without any trouble. Without damaging any element, attachments are extracted from PST file created in Outlook 2019, 2016, 2013, 2010, and others.

Steps to extract email addresses from mail folders in Outlook –

Step 1. Launch the software on your Windows system.

Step 2. Add a single PST or multiple PST files with the help of the Browse button.

Step 3. After PST file is added, users can check all items in the preview pane.

Step 4. Now, go to Email address tab and select ‘create separate file for each PST’ option

Step 5. Then, hit the Browse button and mention a location to save the resultant data

Step 6. Hit Export Now button to extract all attachments from Outlook.

After following the steps, you can find a text file having all email addresses at the location that was provided by you.


As we mentioned above, you can use the manual solution to extract Outlook email addresses but it is not suitable in every situation and also have some drawbacks. Therefore, it is suggested to go for an automated approach which is simple to use and provide accurate results.