Quick way to Export EML Files from Outlook PST?

How to Export EML files from Microsoft Outlook

An email has become one of the primary modes of communication. Looking at the usability of email in different industries,many email service providers have come with Email applications.

Diverse options make users switch from one platform to another. The desktop-based email clients come with many features and options. Some email platform uses common file formats. This makes the change of email platform easier for users.

For example,Mozilla Thunderbird use the EML file format to store single email messages. Therefore,it is possible to access the email file of the Thunderbird application in any other supporting email platform.

However,with all email platforms,users do not get this facility. For instance,the users are migrating from a platform over to Microsoft Outlook,compatibility issues because Outlook depend on the PST format,requiring a secure data conversion.

This task will be done in two steps:

• Create a PST file of Outlook.
• Convert PST file into EML.

Because Microsoft Outlook does not provide a option to export mailboxes as EML files,an automated software is required.

First Step:Create PST File from Outlook

• Step One:Open Outlook email account.
• Step Two:Click on the New Items option and select Outlook Data File.
• Step Three:Select option 'Outlook data file'.
• Step Four:Give a name to the PST file you are creating. The user wants to save PST with a password.
• Step Five:Enter the password with which user want to save the PST file and then click.
• Step Six:A blank Outlook Data File will now be created and available within the Outlook folder,ready for data storage.

Convert PST to EML

The Outlook cannot save directories directly to EML,there are manual workarounds using external email clients,as well as efficient automated software. Let's look at the manual approaches first.

Manual Method

• Convert PST to EML using Outlook Express
• Convert PST to EML using Thunderbird

Method 1:Convert PST to EML Using Legacy Applications

• Step One:Open the MS Outlook email account.
• Step Two:Click on the browse button and then press Open.

• Step Three:You will get multiple options here. Select the option ' Open Outlook Data File'.

• Step Four:Upload PST file in application browsing its location.

• Step Five:Import the PST file and save the file in Outlook at the desired location.

Once the data is accessible within Microsoft Outlook,the legacy approach required importing those folders into an old client like Outlook Express.

• Step One:Open Outlook Express account.

• Step Two:Click on the 'File' option.

• Step Three:From the drop-down menu,select the option 'Import'.

• Step Four:From the submenu,select the option 'Messages'.

• Step Five:Popup window will open having multiple options to select. Click on the option 'MS Outlook'.

• Step Six:Click the Next button.
• Step Seven:You will get two options to select,first is 'All folders' and the second is 'Selected folders'.

You can click on the option 'All Folder' to import all data present in MS Outlook. The second option is for selective data migration.

• Step Eight:Start the export process.

• Step Nine:Once the conversion process will end,user will receive a message from Outlook Express for the achievement of the task.

Convert PST To EML Using Thunderbird

• Step One:Open Thunderbird Email application.

• Step Two:Click on the import option present in the Tool option.

• Step Three:This is the popup open having two options:
• Import everything.
• Type of material to import.

• Step Four:Select the first option and then click on the Next button.
• Step Five:In the import wizard selection,choose "Outlook" as your source directory and click Next to map the data.

• Step Six:The import process will start.

• Step Seven:All the emails shifted to Thunderbird. Select all the emails that you want to convert to EML format Click on the option 'Save As'.

• Step Eight:Browse the location to save the file in the EML format.

• Step Nine:You will be having the EML file at the desired location on your device after the step.

Limitations of The Manual Method

When you are using the manual method to convert PST file to EML,there are many hiccups that you are going to face:

• This process is lengthy.
• It requires multiple email clients to be configured perfectly on the same machine,which often leads to application crashes if the PST file is too large.
• Technical configurations increase the risk of altering email metadata or losing attachment integrity during the transfer process.

Use the Professional Method to Export Email File from Outlook

Now that you have learnt the manual method to export email file from Outlook. You can do the export;however,the manual method has certain limitations. The user wants a fast,and direct way to export EML files from an Outlook PST file.

• Step One:Start the software on the device.

• Step Two:Click on the Browse button.

• Step Three:Press the Export button.

• Step Four:Click the file format in which user want to export the PST file.
• Step Five:Press the browse button and choose a location to save the file.
• Step Six:Click on the convert now button to convert the file.