How to Export OST File from MS Outlook Free of Cost

Free Methods to Export OST Files:Step-by-Step Guide and Practical Scenarios

2 Free Methods to Export Outlook OST to PST Manually

Microsoft Outlook is one of the most advanced email clients supporting multiple features. MS Outlook saves the data in OST and PST file formats. An OST file also known as Offline Storage Table allows users to work offline.

Here are some scenarios when exporting an OST file to PST becomes very helpful:

• A few Exchange mailboxes get deleted from the server
• Looking to create a backup of Exchange mailboxes
• When an Exchange user needs to rebuild their OST file but has unsaved offline data,but the user has some unsaved data in the OST file
• When OST files become oversized,conversion from OST file to PST can save the data from corruption

Users have several options to convert OST data to PST. They can log in to Outlook with the same Exchange profile. Some native methods are helpful to export from one file format to the other.

• Export mailbox data to PST
• Archive OST emails
• Convert OST mailbox to PST Using an Automated method.

Method 1:Use Outlook Import and Export Wizard

Login to Outlook account that users have used to create OST files. Now,follow a few steps to convert the selective OST files to PST. These steps are simple to follow.

• Take your mouse to Files>Open &Export and from there click on Import &Export.
  

  Select Import and Export wizard in Outlook
• From the Import and Export wizard,choose Export to a file;then press Next .
  

  Select Export to a file option
• From the "Export to a File" option select Outlook Data File (.pst) and press Next .
  

  Choose Outlook Data File (.pst)
• Select the root folder of the mailbox to ensure the entire database is exported,then click Next.
  

  Select the folders you want to export
• Select the location where you want to save the new PST file and from several options,checkmark "Don't export duplicate items" and click on the "Finish" tab.
  

  Specify target location and check duplicate options

Method 2:Auto-Archive OST Mailbox Items to PST

It is another popular method to save OST files to PST. With the activation of the Auto Archive method in Outlook,users can save items of an OST file in a separate PST file. The method is effective to manage the size of your mailbox. As an OST file gets old,the file size increases. It holds a number of messages that you may not need in the mailbox. You can keep these files in the archive folder. Follow the manual method for auto archiving in Outlook.

• Access your Outlook application,go to File,and press the Options tab.
• From the drop-down,take your cursor to the "Advanced" tab and then press Auto Archive Settings.
  

  Navigate to Auto-Archive Settings in Outlook
• A new window will pop up. It is the Auto Archive wizard. Now choose the number of days you wish to run auto-archiving. Select the folder to save the archived file;don't forget to provide the archiving options and in the end press OK .
  

  Configure Auto-Archive scheduling and storage paths

Now,the mailbox items of your OST file will save in the PST file format as per your archiving settings.

Method 3:Professional Solution to Export Corrupted or Offline OST Files

• No Outlook Required:Scan and convert left or disconnected OST data files without requiring an MS Outlook configuration.
• New Extraction Features:Isolate and extract all phone numbers or compile email addresses straight into clean CSV sheets.

Step-by-Step Guide:

• Open the Softaken OST File Exporter with a double click on the software icon located on your desktop after downloading the application.
  

  Softaken OST File Exporter Main Dashboard
• Select from the required options- File Mode or Folder Mode . With File Mode,users can select specific OST files with deep filtration. With Folder Mode,a folder holding OST files are selected at one go.
  

  Select File Mode or Folder Mode to add OST files
• Get a preview of the selected file that the tool displays automatically on its preview pane.
  

  Preview of OST Mailbox Folders and Emails
• As you click the Export button,a convert form will appear displaying various options-
  

  Access all available export parameters
• The tool is an all-in-one application. It gives users multiple options to convert data. Pick PST file format if you wish.
  

  Select output format as Outlook PST
• There is an advanced filtration option that allows users to convert data according to the date and various other parameters like from,to,subject,etc.
  

  Apply Date Filters to isolate data
• If you are looking to export only Address Books,go to the address book tab and select the appropriate file format- CSV,VCF,or MSG.
  

  Export Address Book contacts to CSV/VCF format
• If you wish to export calendars,the tool supports ICS or MSG format.
  

  Export Calendars to ICS files
• If you are looking to export only attachments,click on the Attachment tab and check the Apply Filters option to export required attachments.
  

  Isolate and extract specific attachments
• Finally,select the output location and press the button Convert Now to migrate the data.
  

  Specify destination folder and click Convert Now

Take Control of Outlook Data Today

Do not risk data loss due to unexpected server downtime or oversized file corruption. Download the Free Trial Version of Softaken OST to PST Converter today to scan files and safely export your first 10 items per folder completely free of cost!