Introduction
In today’s digital times, data storage becomes most common issues. This problem looks minor, but it leads to significant complications. Due to Large PST files, it causes serious problems such as system hang, slow performance, application glitches, and all these troubles have a direct impact on productivity. Lot of people use Outlook at the stage and due to continuous usage, it causes accumulate in data. That’s why managing PST data becomes difficult. To solve this trouble, users need to split Outlook PST by Item Type (Emails, Contacts, Calendar & More). In this blog, we will figure out some different methods of separating the data and which method is more effective.
Also read: Split Outlook PST Using Advanced Search Filters
Why Do Users Need to Split Outlook PST by Item Type (Emails, Contacts, Calendar, & More)?
Here is the situation when users need to split their data
Large File Size Issue
When PST data is increasing its causes Outlook to slow down or may sometime it crash the system
Better Data Organization
Users need to separate the data according to data type, like Email, Contacts, Calendar, & More, for easy management.
Improved Performance
Dividing the PST file into different categories led to an increase in the performance of Outlook.
Easy Backup & Migration
Splitting PST data item-wise simplifies the process of backing up or transferring specific data.
Reduced Risk of Corruption
There are a lot of chances of large PST files being corrupted, but due to splitting data, this risk will be reduced.
Here, different methods will be explained to help you accomplish this.
Manual Method
Step 1: Open Outlook & Create a New PST File
Launch Outlook
Click on the “File” tab
Go to “Account Settings” → “Account Settings.”
Open the “Data Files” tab
Create a new PST file by clicking the “Add” button
You can create multiple PST files for different item types, such as:
- Emails.pst
- Contacts.pst
- Calendar.pst
Step 2: Create New Folders (If Needed)
To establish a proper structure within each PST file:
Right-click → “New Folder.”
Name the folder according to the item type (Emails, Contacts, etc.)
Step 3: Move Emails to a Separate PST
Open your Inbox or existing folders
Select the emails (Press Ctrl + A to select all emails)
Right-click → “Move” → “Other Folder”
Select the newly created Emails PST file
Alternative: You can also use the drag-and-drop method.
Step 4: Transfer Contacts
Go to “People” (the Contacts section)
Select all your contacts
Use the “Move” option to transfer them to the Contacts PST file
Step 5: Move Calendar Items
Open the “Calendar” section
Select the required calendar entries
Move or copy them to the Calendar PST file
Step 6: Tasks & Notes (Optional)
If you also wish to split your Tasks or Notes:
Open the “Tasks” section → move the items
Open the “Notes” section → transfer the items
Challenges in the Manual Method
- Time-Consuming Process
- High Risk of Human Error
- Not Suitable for Large PST Files
- No Bulk Processing
- Requires Technical Knowledge
Automate Method
As compared to the manual method, this method is more reliable. This is the best method for splitting your PST data. To apply this method, users need to use Softaken Spit PST Pro Tool, which is a trustworthy solution. This tool permits you to split Outlook PST by Item Type, such as Email, Contacts, Calendar, & more. Due to multiple data points, this division becomes necessary. This separation manages the data smoothly and handles it easily. This tool is a highly effective option to split the data. So, if you have a lot of data, then you can try this application and resolve your problem. Tool also offers a free demo version for their users, so that individuals can have a real-time experience.
Steps to Split Outlook PST by Item Type
Step 1: Download the Tool
At the beginning, you just need to click on the icons and download the application.
Step 2: Launch the Software
Launch the application on your system
Step 3: Add PST File
Noe clicks on the browser option and adds PST files, and the tool will automatically scan the data and load it.
Step 4: Choose Split Option by item type
Then select the Split by Item Type option. This option divides your data into different categories, like email, contacts, calendar, and more.
Step 5: Select Required Item Types
You can choose which item type you need to split according to your requirement.
Step 6: Set Destination Location
Select the destination where you need to store your Output
Step 7: Start the splitting process
Now, click on the Start Splitting option. The tool will start progressing and show a progress bar.
Step 8: Complete & Output Check
The most important step to verify the data after the process is completed
Pro Tips to Remember during Splitting
- Taking a backup before splitting the data is mandatory
- Ensure that Outlook is Closed
- The system has sufficient storage space
- Always try the demo version of any application before purchasing it.
Conclusion
Managing large PST files can be a challenging task; however, to split Outlook PST by Item Type, you can better organize your data. While a manual method is available, it comes with significant limitations. Therefore, utilizing an automated solution is a more effective, time-saving, and reliable option. Not only does it save you time, but it also significantly simplifies the process of data management.
FAQs
Is it safe to split data using this application?
Yes, this tool is completely secure for individuals; no need to worry.
In which Item type can we split?
You can split the data into these item types: emails, contacts, calendar, and more.
Does this software offer a free version of this tool?
Yes, this tool offers a free demo version to its users.
