Introduction
In this data-driven environment, the Outlook PST files are increasing day by day, which is difficult for users to manage them. This storage creates many problems, especially when emails are filled with heavy attachments such as PDFs, images, videos, and documents. Increasing data in the storage of your system leads to a negative impact on Outlook performance. To overcome these issues, users need to split Outlook PST by Attachments in their category, which makes the management easy. In this blog, we are here to present some solutions to resolve your trouble. Therefore, suggest you read this blog till the end.
Also read: Split Outlook PST by Item Type
Why is Splitting Outlook PST by Attachments Necessary?
- Reduce PST File Size & Improve Performance
Over time, the Outlook PST file increases continuously day by day. Especially when emails contain heavy attachments like videos, PDFs, or images, large PST data can impact the performance of Outlook, frequently hang, or even corrupt it.
- Prevent Data Corruption Risks
To prevent data from corruption, you need to split your oversized PST files, filter, and store the attachments separately. And minimize the load from the single PST files to make your data safer and more stable.
- Easy Storage Management
Attachment covers the majority of the email storage. Splitting data based on attachment type, such as PDFs, images, and documents. This helps users to store their data in a separate location, archive large attachments externally, and manage disk space more efficiently.
- Improved Email Organization
Organize the data by filtering emails by attachment type, which categorizes the data smoothly. Managing all PDFs in one file, all images in one file, so that users can easily search and access specific data.
- Better Compliance & Security
Organizations store their credentials separately for better compliance & Security. Divide the data separately into different categories and handle it properly without any risk.
Here are Multiple Solutions for Splitting the Data
Manual Solution
Step 1: Access the PST file by opening Outlook.
Make sure the PST file you want to divide is already added and visible in the mailbox window when you launch Outlook
Step 2: Look Up Emails with Attachments
Apply filters using the search bar, such as
Possesses Attachments
Size of Attachment
This will show all emails with attachments according to your specifications
Step 3: Make a New Folder
To keep filtered emails separately, create a new Outlook folder called Attachments Data
Step 4: Transfer Filtered Emails
Move all of the filtered emails into the freshly created folder after selecting them. Managing emails with attachments is made easier with this step
Step 5: Export the folder to a new PST file in step five.
Select File
Open & Export
Import/Export
Select the Outlook Data File after selecting Export to a file
Choose the recently generated folder
Select a location and save the updated PST file there
Step 6: Repeat for Other Filters
Repeat the procedure with several filters like these to better arrange the data
Particular file formats, such as PDFs and pictures
Various variations of attachment sizes
Limitations of the Manual Approach
- Time-consuming when dealing with big PST files
- Advanced attachment filtering is not directly available.
- Multiple repeats are necessary for various categories.
Professional Solution to Split Outlook PST by Attachments
Are you also frustrated with using multiple ways to split Outlook PST by Attachments? But still unable to identify the perfect tool. In that case, you are at the right platform to address the problem. Users once considered trying this tool, Softaken Split PST Pro, to eliminate the trouble. This tool seamlessly divides the large PST data without any struggle. This separates the attachments into different categories like PDF, images, documents, etc. This tool offers a free demo version to individuals for a real-time experience.
Step-by-step guide to Split Outlook PST by Attachments
Step 1: Install the Tool
In the beginning, you have to install the Tool
Step 2: Launch the Software
Click on the icon and launch it on your system
Step 3: Add the PST file
Click on the browser option and add the PST file from your local storage.
Step 4: Filter Email by Attachment
Before splitting, identify emails with large attachments, specific file types
Step 5: Choose Splitting Option
Now, click on the Split by Attachment option and the Next button
Step 6: Set Attachment Conditions
- Has Attachments
- No Attachments
- Size: Greater Than
- Size: Less Than
Or users can use the advanced filter option
- Include inline Attachments
- Filter By Type
Step 7: Select Output Location
Now select the path where you want to store your data
Step 8: Start Splitting Process
Then, click on the Start Split option, and the process will begin
Common mistakes to Avoid white Dividing
- Split Corrupted PST Files
- Choose the wrong size limit
- Not filtering attachments properly
- Interrupting the process
- Ignoring Folder Structure
Tips to Remember
- Use the Split by Size option for heavy attachments
- To enhance performance, store large attachments separately
- Verify the split data after completion
- To ensure easy identification, maintain the proper name of the Output
Conclusion
If you also want a smart way to handle big and complicated mailbox data, then you need to split Outlook PST by Attachments. This application provides greater organization, increased accessibility, and reduces the chance of corruption. Additionally, in this blog 2 different solutions, a manual and professional solution, were discussed as per their need. Although a manual solution can be utilized for simple filtering. But if you have a large amount data then you need to use the professional tool.
FAQs
Is It Safe to Split Data by Using This Application?
Yes, this tool is totally safe for dividing the data
Do I Need to Install Outlook During the Process?
No, there is no requirement to install Outlook on your system
Does This Software Offer a Demo Version?
Yes, this application offers a free demo version to its users.
